To: BOARD OF SUPERVISORS
From: Transportation
Meeting Date: May 20, 2025
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Department Contact: |
Howard Dashiell |
Phone: |
707-463-4363 |
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Department Contact: |
Jason Wise |
Phone: |
707-463-4363 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 30 Minutes |
Agenda Title:
title
Discussion and Possible Action Including Adoption of Resolution to Acknowledge Receipt of Bid Protest Hearing for Little River Airport Aircraft Parking Apron Rehabilitation, Resolve Any and All Bid Protests, and Award Department of Transportation Contract Number 250001 to the Lowest Responsive, Responsible Bidder (Little River Area)
(Sponsor: Transportation)
End
Recommended Action/Motion:
recommendation
Adopt Resolution to acknowledge receipt of bids hearing for Little River Airport Aircraft Parking Apron rehabilitation, resolve any and all bid protest, award Department of Transportation Contract Number 250001 to the lowest responsive, responsible bidder (Little River Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Resolution Number (No.) 25-068 (April 8, 2025), the Board of Supervisors authorized the Director of Transportation to advertise and award Department of Transportation (DOT) Contract No. 250001.
Summary of Request:
DOT, in concert with Mead & Hunt, has prepared specifications, estimate, and contract documents for DOT Contract No. 250001 for the Little River Airport Aircraft Parking Apron Rehabilitation. This project requires experience and equipment to complete reconstruction of the asphalt parking apron at Little River Airport in compliance with the strict requirements of the Federal Aviation Administration (FAA). The estimated cost of the construction, including contingency, is $1,952,270. Bids for DOT Contract No. 250001 were opened as scheduled on Thursday, April 17, 2025, at 2:00 PM. CSI Services, of San Pedro, California, was deemed the apparent “low bidder” for this project with a base of $2,079,560.00. On May 22, 2025, DOT posted a Notice of Intent to Award to CSI Services for the subject contract.
The second-lowest bidder, Argonaut Constructors, Inc., of Santa Rosa, California, with a bid of $2,462,167.00, has protested awarding the contract to CSI Services based on:
1. On page PF-2 of the bid proposal, CSI Services failed to include Evidence of Competency information with their bid package at time of bid opening.
2. On page PF-27 of the bid proposal, CSI Services failed to write in a stated commitment for the % of DBE Utilization.
3. CSI Service’s bid unit price for Bid Item 21, Asphalt Surface Course appears to be very low.
4. CSI Services has listed a subcontractor for Demo and Grading (NH Environmental) and a subcontractor for Asphalt Paving (Interstate Paving). This work constitutes the majority of the project scope, therefore it appears that CSI is not self-performing work and is only accounting for the purchase and hauling of materials, thus they are in violation of contractual self-perform obligations.
Please see the attached letter from the Director of Transportation for additional information. Two draft resolutions have been prepared for this item. Both parties have been invited to attend and address the Board of Supervisors on this matter.
Alternative Action/Motion:
Reject all bids and have DOT re-advertise the project and delay commencement of the project.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: District 5
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: FAA Grant, Caltrans Aeronautics Grant, General Fund |
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current f/y cost: None |
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budget clarification: Proposed budget in FY 25/26. 95% FAA, 3% Caltrans, 2% Local Match |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): No |
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Proposed budget in FY 25/26. 95% FAA, 3% Caltrans, 2% Local Match revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Adopted |
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Date: May 20, 2025 |
Executed Item Type: Resolution |
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Number: 25-095 |
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