To: Board of Supervisors
From: Human Resources
Meeting Date: July 12, 2016
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Department Contact: |
Heidi Dunham |
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234-6600 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Approving Changes of Deputy Clerk of the Board of Supervisors to Deputy Clerk of the Board of Supervisors I; and Senior Deputy Clerk of the Board of Supervisors to Deputy Clerk of the Board of Supervisors II; and Changes to the Position Allocation Table as Follows: Budget Unit 1010 - Delete One (1) FTE Senior Deputy Clerk of the Board of Supervisors, One (1) FTE Deputy Clerk of the Board of Supervisors, and One (1) FTE Administrative Analyst II; Add Three (3) FTE Deputy Clerk of the Board of Supervisors II
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Recommended Action/Motion:
recommendation
Adopt Resolution approving title changes of Deputy Clerk of the Board of Supervisors to Deputy Clerk of the Board of Supervisors I; and Senior Deputy Clerk of the Board of Supervisors to Deputy Clerk of the Board of Supervisors II; and changes to the Position Allocation Table as follows: Budget Unit 1010 - delete one (1) FTE Senior Deputy Clerk of the Board of Supervisors, One (1) FTE Deputy Clerk of the Board of Supervisors, and One (1) FTE Administrative Analyst II; add three (3) FTE Deputy Clerk of the Board of Supervisors II; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
On June 21, 2016, the Board of Supervisors adopted Master Position Allocation Table for FY 2016-17, Resolution No. 16.071.
Summary of Request:
The Human Resources Department is charged, as part of the overall maintenance of the classification and compensation plan, to evaluate current classifications, create new classifications (including appropriate salary levels), reclassify positions, examine requests for salary grade adjustments, analyze allocations, and make recommendations for additions, modifications, and corrections.
In light of organizational changes made in the Executive Office since 2011, the Executive Office requested that Human Resources review the classifications of Senior Deputy Clerk of the Board of Supervisors and Deputy Clerk of the Board of Supervisors. Based on that review, it is recommended that all of the positions assigned in the Clerk of the Board operations report directly to a Deputy Chief Executive Officer, this eliminates the need for a Senior Deputy Clerk of Board to serve in a supervisory capacity.
Further, tasks, traits and characteristics such as oversight of the work, the independent performance of a full range of duties exercising judgment and initiative, and serving in the absence of the Clerk of the Board are inherent in all positions within the Clerk of the Board operations, rather than only the Senior level as the current series suggests. Utilizing a series that consists of an entry and a journey level rather than a journey and a supervisory level reflects the current operational practice and provides greater flexibility in filling the positions and training/promoting the incumbents. This type of series is consistent with Board Clerk series utilized in other counties. These proposed changes were approved by the Civil Service Commission on June 15, 2016. Human Resources has fulfilled obligations with the affected bargaining unit.
Alternative Action/Motion:
Direct staff to study alternatives
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: Budget Unit 1010 |
Budgeted in Current F/Y: N/A |
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Current F/Y Cost: $15,936 increase |
Annual Recurring Cost: $17,265 increase |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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Comments: