To: Board of Supervisors
From: Social Services
Meeting Date: March 28, 2023
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Department Contact: |
Bekkie Emery |
Phone: |
707-463-7761 |
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Department Contact: |
Megan Van Sant |
Phone: |
707-463-7733 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Agreement (First Amendment to Agreement No. SS-21-093) with Simtech Solutions, Inc., in the Amount of $22,350 for a New Total of $44,700, to Renew the Subscription to the Counting Us! Mobile Application to Automate the 2023 Point-in-Time Count and Conduct Surveys with People Experiencing Homelessness in Mendocino County, Effective January 11, 2022 Through a New End Date of December 14, 2023 (Original End Date: January 10, 2023)
End
Recommended Action/Motion:
recommendation
Approve retroactive Agreement (first Amendment to Agreement No. SS-21-093) with Simtech Solutions, Inc., in the amount of $22,350 for a new total of $44,700, to renew the subscription to the Counting Us! mobile application to automate the 2023 Point-in-Time Count and conduct surveys with people experiencing homelessness in Mendocino County, effective January 11, 2022 through a new end date of December 14, 2023 (original end date: January 10, 2023); authorize the Social Services Director or designee to sign any future amendments that do not increase the maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
August 18, 2020, Item 4(u), the Board adopted Resolution 20-097 authorizing receipt of Round 1 of the California State Department of Housing and Community Development's Emergency Solutions Grant CARES Act funds, not to exceed $1,410,200.
November 17, 2020, Item 4(o), the Board adopted Resolution 20-157, authorizing receipt of Rounds 1 and 2 of the California State Department of Housing and Community Development's Emergency Solutions Grant CARES Act funds, not to exceed $5,463,823.
January 11, 2022, Department Approval of Agreement No. SS-21-093 with Simtech Solutions Inc., utilizing a portion of CARES Act funds.
Summary of Request:
The Coronavirus Aid, Relief, and Economic Security (CARES) Act passed by Congress on March 27, 2020, included funds for homeless services through the U.S. Department of Housing and Urban Development’s (HUD) Emergency Solutions Grant (ESG-CV) to support Continua of Care (CoC) in addressing Coronavirus among those experiencing homelessness. On June 1, 2020, the Department of Housing and Community Development (HCD) released a Notice of Funding Availability for the ESG-CV. The ESG-CV provides funding to prevent, prepare for and respond to Coronavirus among individuals and families who are experiencing homelessness or receiving homeless assistance, and to support additional homeless assistance activities to mitigate the impacts created by Coronavirus. ESG-CV funds for non-entitlement CoC jurisdictions, such as Mendocino County, are distributed to State Governments, which then release funds directly to the CoC. The total award of the ESG-CV for Mendocino County is $5,463,823.
The Mendocino County Department of Social Services Director approved Agreement No. SS-21-093 with Simtech Solutions, Inc. in the amount of $22,350 for a subscription to the Counting Us! mobile application to automate the 2022 Point-in-Time (PIT) Count and conduct surveys with people experiencing homelessness in Mendocino County, effective January 11, 2022 through January 10, 2023. The proposed Amendment to Agreement No. SS-21-093 extends the term through December 14, 2023, to renew the annual subscription to the Counting Us! mobile application to automate the 2023 PIT Count and conduct surveys with people experiencing homelessness in Mendocino County. Once the proposed Amendment is executed, it will be effective for the full term of the Agreement, from January 11, 2022 through December 14, 2023.
Due to an unexpected time extension to the revenue contract with HCD that required multiple revenue contract Amendments, this Amendment could not be processed until all revenue contracts were completed and therefore is retroactive.
Alternative Action/Motion:
Return to staff for alternative handling.
Does This Item Support the General Plan? Yes
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: <https://www.hcd.ca.gov/grants-and-funding/programs-active/emergency-solutions-grants>
Fiscal Details:
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source of funding: Emergency CARES Act Funding |
budgeted in current f/y: Yes |
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current f/y cost: $44,700 for the term of the Agreement |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Darcie Antle, CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: March 28, 2023 |
Executed Item Type: Agreement Number: 23-046 |
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