To: BOARD OF SUPERVISORS
From: Executive Office
Meeting Date: September 10, 2024
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Department Contact: |
Darcie Antle |
Phone: |
707-463-4441 |
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Department Contact: |
Steven Dunnicliff |
Phone: |
707-463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Third Amendment to Agreement No. BOS-17-100 with CobbleStone Systems Corp, in the Amount of $40,207.37, for a New Total of $161,679.64, for Contract Management Software Services and Maintenance, Effective September 12, 2017, through a New End Date of September 30, 2027 (Original End Date: September 30, 2024)
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Recommended Action/Motion:
recommendation
Approve third amendment to Agreement No. BOS-17-100 with CobbleStone Systems Corp, in the amount of $40,207.37, for a new total of $161,679.64, for contract management software services and maintenance, effective September 12, 2017, through a new end date of September 30, 2027 (original end date: September 30, 2024); authorize the Chief Executive Officer or designee to sign any future amendments that do not increase the maximum amount; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
September 12, 2017, Item 4s), approval of Agreement No. BOS-17-100.
February 6, 2018, Item 4i), approval of first Amendment No. BOS-17-100-A1.
April 5, 2022, Item 3q), approval of second Amendment No. BOS-17-100-A2.
Summary of Request:
In 2017, the County of Mendocino contracted with CobbleStone Systems Corp (CobbleStone) to implement an electronic contract management system. Since then, the County has been able to review, monitor and administer contracts more efficiently and effectively. Through use of the CobbleStone system, the Executive Office has direct access to all contracts processed by every department, departments have a more streamlined process to follow when drafting and routing their contracts through County approvals, and the public has easier access to all executed contracts through the public access portal linked directly to the CobbleStone system, available through the County website.
Since 2017, the original contract with CobbleStone has been amended twice, with the first Amendment updating user licenses, and the second Amendment extending the term an additional two years, and increasing the total amount to cover the extended use of the system. This proposed third Amendment extends the end date further, for an additional three years through September 30, 2027, and increases the total amount by $40,207.37 in order to cover costs and fees for extended system use. Once the proposed third Amendment is executed, it will be effective for the full term of the Agreement, from September 12, 2017, through September 30, 2027.
Alternative Action/Motion:
Return to staff for alternative handling.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 0717, 86-2227, ITSF |
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current f/y cost: $161,679.64 for the term of the Agreement |
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budget clarification: N/A |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: N/A |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: September 10, 2024 |
Executed Item Type: Agreement |
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Number: 17-100-A3 |
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