To: Board of Supervisors
From: Information Technology
Meeting Date: January 24, 2023
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4411 |
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Department Contact: |
Tony Rakes |
Phone: |
234-6000 |
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Department Contact: |
Chamise Cubbison |
Phone: |
234-6860 |
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Department Contact: |
Katrina Bartlomie |
Phone: |
234-6822 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Sixth Amendment to Agreement 15-056 with Thomson Reuters/Aumentum in the Amount of $250,000, for a New Total Contract Amount of $2,914,533, Related to the Acquisition of County-Wide Property Tax Software System, Authorizing the Addition of Professional Consulting Services and Travel
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Recommended Action/Motion:
recommendation
Approve sixth amendment to agreement 15-056 with Thomson Reuters/Aumentum in the amount of $250,000, for a new total contract amount of $2,914,533, related to the acquisition of county-wide property tax software system, authorizing the addition of professional consulting services and travel; authorize the Chief Executive Officer or their designee to execute any and all documents in relation to the transaction; and authorize the Chief Executive Officer or their designee to sign any future amendments to the Agreement that do not alter the fiscal aspect of the Thomson Reuters/Aumentum master agreement for licensed software, hardware, and services; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
In June 2013, the Board of Supervisors adopted a five-year Capital Improvement Plan (CIP) which included the replacement of the County’s property tax software system. On June 9, 2015, the Board of Supervisors approve the master agreement with Thomson Reuters/Aumentum. in the amount of $1,701,429 for the acquisition of county-wide property tax software system. The Board of Supervisors subsequently approved five amendments between March 2017 and May 2022 totaling $963, 104.
Summary of Request:
In 2013, the County initiated the Request for Proposal (RFP) for replacement of the county-wide property tax software system due to being obsolete and represented a significant risk of catastrophic failure. In June 2015, the Board approved the agreement with Thomson Reuters/Aumentum for the acquisition of county-wide property tax system in the amount of $1,701,429. Project implementation was postponed due to many factors including delays with County of Riverside’s implementation.
The County-Wide Property Tax Software System initial Go-Live was implemented in February 2021 and the project team continued with post go-live activities. Information Technology has been assisting the stakeholders and vendor in resolving discrepancies resulting from the initial data conversion that caused balancing issues that have prevented some of the standard processes to function correctly.
In 2021, the County re-negotiated the Aumentum contract to include a large final acceptance payment. Thirty-four items were originally identified as requiring closure on the final acceptance list. This includes important items such as conversation balancing, AB8/RDA factors, and Supplementals, Corrections, and Escapes.
A need for additional LOA hours to work through challenges associated with configuration assistance, process and tools support, production data entry, and system optimization has been identified. It is requested that the Board of Supervisors approve the sixth amendment to agreement 15-056 with Thomson Reuters/Aumentum in the amount of $250,000 for the addition of professional consulting services and travel.
Alternative Action/Motion:
Do not approve amendment and provide alternate direction to staff.
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: IT Reserve, BU 0717 |
budgeted in current f/y: Yes |
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current f/y cost: $495,830 |
if no, please describe: |
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annual recurring cost: Varies (Estimated annual support identified in master agreement /yr.) |
revenue agreement: N/A |
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budget clarification: Current F/Y cost is an estimate only based on available project funds. Project costs are allocated in the IT Reserve funds. Ongoing maintenance identified in the master agreement is budgeted at the department level annually through the County budget process. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status:Approved |
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Date: January 24, 2023 |
Executed Item Type: Agreement Number: 15-056-A6 |
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