To: Board of Supervisors
From: Executive Office
Meeting Date: August 29, 2023
|
Department Contact: |
Cherie Johnson |
Phone: |
707-234-6618 |
|
Item Type: Consent Agenda |
|
Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Second Amendment to Agreement No. BOS-21-180 (Third Amendment to Agreement No. PA 21-33) with Granicus LLC., in the Amount of $31,297.50 for a New Total of $119,047.50 for Live Closed Captioning Services During Board of Supervisors Meetings, Effective August 5, 2020 through a New End Date of August 5, 2024 (Original End Date: August 5, 2023)
End
Recommended Action/Motion:
recommendation
Approve retroactive second Amendment to Agreement No. BOS-21-180 (third Amendment to Agreement No. PA 21-33) with Granicus LLC., in the amount of $31,297.50 for a new total of $119,047.50 for live closed captioning services during Board of Supervisors meetings, effective August 5, 2020 through a new end date of August 5, 2024 (original end date: August 5, 2023); authorize Chief Executive Officer or designee to sign any future amendments that do not increase the annual maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
August 5, 2020, Purchasing Agent approval of Agreement No. PA-21-33.
October 19, 2021, Item 4(k), approval of first Amendment, BOS Agreement No. BOS-21-180.
August 16, 2022, Item 3(i), approval of second Amendment, BOS Amendment No. BOS-21-180-A1.
Summary of Request:
Mendocino County first began contracting with Granicus LLC. for live closed captioning services in August 2020, when virtual meeting accessibility related to the COVID-19 pandemic highlighted an already existing need for these critical services. Granicus hosts a vast number of programs utilized by Mendocino County related to live meeting services, agenda publication, and government transparency, making them the most logical, functional, and cost effective option for captioning services. Live captions are an essential service for compliance with Americans with Disabilities Act (ADA) requirements to provide increased accessibility to Board of Supervisors (BOS) meetings for the hearing impaired.
The original Agreement No. PA-21-33 was processed at Purchasing Agent level with services beginning on August 5, 2020. On October 19, 2021, the BOS approved a first Amendment (BOS Agreement No. BOS-21-180) extending the term of services for an additional year through August 5, 2022, and increasing the amount to $58,500 to cover continued services. On August 16, 2022, the BOS approved a second Amendment (BOS Amendment No. BOS-21-180-A1) extending the term again for an additional year through August 5, 2023, and increasing the amount to $87,750. The proposed third Amendment (BOS second Amendment), extends the term of services for another year through August 5, 2024, and increases the amount to $119,047.50 to cover continued services.
The proposed third Amendment (BOS second Amendment) started processing in May 2023. The Exception to Bid and signature processes collectively took longer than expected, with the original term expiring on August 5, 2023, before this third Amendment could be seen by the Board.
Alternative Action/Motion:
Return to staff for alternative handling.
Does This Item Support the General Plan? Yes
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
|
source of funding: BU 1015 |
budgeted in current f/y: Yes |
|
current f/y cost: $31,297.50 ($119,047.50 total) |
if no, please describe: |
|
annual recurring cost: N/A |
revenue agreement: No |
|
budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
|
CEO Liaison: Executive Office |
|
|
|
CEO Review: Yes |
|
|
CEO Comments:
FOR COB USE ONLY
|
Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
|
Date: August 29, 2023 |
Executed Item Type: Agreement Number: 21-180-A2 |
|
|
|
|
|
|