To: BOARD OF SUPERVISORS
From: Auditor-Controller Treasurer-Tax Collector
Meeting Date: June 25, 2024
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Department Contact: |
Sara Pierce |
Phone: |
707-234-6860 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Sixth Amendment to Agreement No. BOS-18-079 with CliftonLarsonAllen, LLP., in the Amount of $8,000 for a New Total of $550,400, to Expand the Scope of Work to Cover Single Audits of Five Major Programs for Fiscal Year 2022-23, Effective June 20, 2018, through June 30, 2024
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Recommended Action/Motion:
recommendation
Approve sixth amendment to Agreement No. BOS-18-079 with CliftonLarsonAllen, LLP., in the amount of $8,000 for a new total of $550,400, to expand the scope of work to cover single audits of five major programs for Fiscal Year 2022-23, effective June 20, 2018, through June 30, 2024; authorize the Auditor-Controller or designee to sign any amendments that do not increase the maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
June 19, 2018, Item 4i), approval of Agreement No. BOS-18-079.
April 20, 2021, Item 4r), approval of first Amendment No. BOS-18-079-A1.
November 8, 2022, Item 3h), approval of second Amendment No. BOS-18-079-A2.
June 20, 2023, Item 3l), approval of third Amendment No. BOS-18-079-A3.
November 7, 2023, Item 3f), approval of fourth Amendment No. BOS-18-079-A4.
February 27, 2024, Item 3s), approval of fifth Amendment No. BOS-18-079-A5.
Summary of Request:
In 2018, Mendocino County issued a Request for Proposals for Financial Statement Audit Services. CliftonLarsonAllen, LLP. (CLA), a group of certified public accountants and consulting advisors located in Novato, California, submitted a proposal and was selected as the winning bidder. On June 19, 2018, the Mendocino County Board of Supervisors (BOS) approved Agreement No. BOS-18-079 with CLA, in the amount of $213,600 for fiscal audit services through June 30, 2021. Through this Agreement CLA was expected to prepare and audit Mendocino County’s financial statements for fiscal reporting ending June 30, 2018, 2019, and 2020.
Beginning in 2021, the BOS executed five amendments to expand services provided by CLA through Agreement No. BOS-18-079:
• On April 20, 2021, the BOS executed first Amendment No. BOS-18-079-A1 in order to extend the Agreement for two additional years through June 30, 2023, and increase the total amount to $360,900 to cover the time-extended services.
• On November 8, 2022, the BOS executed second Amendment No. BOS-18-079-A2 to add preparation and audit services for reporting ending June 30, 2021 and 2022, increase required account level detail of recommended adjustments due to increased Federal funding related to the coronavirus pandemic, add services related to Government Accounting Standards Board pronouncements, implement new Governmental Accounting Standards Board Pronouncements 84 Fiduciary Activities and 87 Lease Accounting, extend the Agreement through October 1, 2023, and increase the amount to $405,900 to cover additional services.
• On June 20, 2023, the BOS approved third Amendment No. BOS-18-079-A3 to expand the scope to better differentiate services for reporting periods, add audit services for reporting ending June 30, 2023 (including single audits of up to four major programs), extend the term through June 30, 2024, update the overall budget outline for the full term from 2018 through 2024, and increase the total amount to $529,400.
• On November 7, 2023, the BOS approved fourth Amendment No. BOS-18-079-A4 to expand audit services to include additional major program test work related to Federal expenditures specific to reporting ending June 30, 2022, and to increase the total contracted amount to $539,400.
• On February 27, 2024, the BOS approved fifth Amendment No. BOS-18-079-A5 to expand the scope of audit services to include auditing of Transportation Development Act (TDA) fund claims.
Pursuant to the original Agreement and subsequent amendments, CLA continues to carry out contractual services for: preparing Mendocino County’s financial statements (including supplementary information) and the Single Audit Report; assisting in the County’s transition to the Annual Comprehensive Financial Report; and providing services for the ongoing project to incorporate additional year-end adjusting journal entries for financial statement presentation purposes in Munis. Related services will continue through the proposed sixth Amendment, which expands the scope of audit services and related line-item cost to allow provision of five (increased from four) single audits of major programs for Fiscal Year 2022-23. Once the proposed sixth Amendment is executed, it will be effective for the full term of the Agreement, from June 20, 2018, through June 30, 2024.
Alternative Action/Motion:
Return to staff for alternative handling.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: General Fund/MS |
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current f/y cost: $119,500 for FY23/24 and a total of $550,400 for the term of the Agreement |
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budget clarification: N/A |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: June 25, 2024 |
Executed Item Type: Agreement |
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Number: 18-079-A6 |
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