To: BOARD OF SUPERVISORS
From: Animal Care
Meeting Date: September 10, 2024
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Department Contact: |
Darcie Antle |
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707-463-4441 |
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Department Contact: |
Cherie Johnson |
Phone: |
707-463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with Magnum Mobile Specialty Vehicles in an Amount Up to $251,350, for a Custom Spay and Neuter Mobile Clinic for Animal Care Services in Mendocino County; Approval of Utilization of Funds from the Mendocino County Spay and Neuter Trust in an Amount Up To $151,350 to Complete the Purchase; and Approval of a Cash Advance of $159,950 to Cover the Initial Payment of Approximately 70% of the Vehicle’s Total Price, Pursuant to Mendocino County Policy No.1 Section 6.11
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Recommended Action/Motion:
recommendation
Approve Agreement with Magnum Mobile Specialty Vehicles in an amount up to $251,350, for a custom spay and neuter mobile clinic for animal care services in Mendocino County; approve utilization of funds from the Mendocino County Spay and Neuter Trust in an amount up to $151,350 to complete the purchase; approve a cash advance of $159,950 to cover the initial payment of approximately 70% of the vehicle’s total price, pursuant to Mendocino County Policy No.1 Section 6.11; authorize the Mendocino County Chief Executive Officer or designee to sign amendments that do not increase the maximum contracted amount; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
March 28, 2023, Item 3k), the Board of Supervisors (BOS) approved a grant Agreement with The Regents of the University of California, UC Davis Veterinary School in the amount of $100,000, for the purchase of a new spay and neuter vehicle for Mendocino County. The BOS also approved utilization of funds from the Mendocino County Spay and Neuter Trust Fund in the estimated amount of $100,000 to $125,000 to complete the purchase.
Summary of Request:
On March 28, 2023, the Mendocino County Board of Supervisors (BOS) approved a grant Agreement from The Regents of the University of California, UC Davis Veterinary School in the amount of $100,000 for replacement of the existing mobile spay and neuter vehicle with a new vehicle. The total estimated cost for the new vehicle was up to $225,000, with the BOS also approving up to $125,000 from the Spay and Neuter Trust Fund to complete the purchase. The proposed Agreement with Magnum Mobile Specialty Vehicles specifies a price of $228,500 for the purchase of the vehicle but contains a clause providing for a possible 10% increase of purchase price to cover unanticipated costs. This brings the total possible maximum amount under this Agreement to $251,350. Since the proposed cost of the new vehicle exceeds the amount previously authorized by the BOS, this item requests approval of up to $151,350 from the Mendocino County Spay and Neuter Trust to cover costs in excess of the $100,000 of UC Davis Grant funds (an increase of $26,350).
If approved by the BOS, the Agreement will allow for a cash advance payment of $159,950, which is approximately 70% of the new vehicle’s total price. Mendocino County Policy No. 1 Section 6.11 states that advance payment of contract amounts by the County is discouraged but that they may be issued when appropriate. When advance payments exceed 25% percent of the total contracted amount, BOS approval through a separate action is required. As a result, the Mendocino County Department of Animal Care Services is requesting the BOS approve a cash advance of $159,950 to Magnum Mobile Specialty Vehicles so that production of the new vehicle can begin.
Alternative Action/Motion:
Return to staff for alternative action.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Spay and Neuter Trust Fund, and UC Davis Grant |
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current f/y cost: Up to $251,350 |
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budget clarification: Funds for purchase of the spay and neuter vehicle come from the Spay and Neuter Trust Fund ($151,350), and UC Davis Grant funds ($100,000). |
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annual recurring cost: Annual Preventative Maintenance and Fuel |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: September 10, 2024 |
Executed Item Type: Agreement |
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Number: 24-139 |
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