To: Board of Supervisors
From: Sheriff-Coroner
Meeting Date: May 23, 2023
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Department Contact: |
Matthew Kendall |
Phone: |
707-463-4085 |
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Department Contact: |
Megan Miltimore |
Phone: |
707-468-3451 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Appropriation Transfer of Funds in BU 2313, Org SC 2000 Series Increasing the Amount by $15,525 from the 1210 Fund Balance; and Approval of Agreement with Axon Enterprise, Inc. in the Amount of $379,553.75 to Provide a Digital Evidence Management System for the Sheriff’s Office for the Period of June 1, 2023 through June 30, 2027
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Recommended Action/Motion:
recommendation
Approve the appropriation transfer of funds in BU 2310, Org SC 2000 series in the amount of $15,525 from the 1210 fund balance; approve Agreement with Axon Enterprise, Inc. in the amount of $379,553.75 to provide a digital evidence management system for the Sheriff’s Office for the period of June 1, 2023 through June 30, 2027; authorize the Sheriff to sign future amendments that do not affect the total amount of the Agreement; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
Axon Evidence, Inc. is a CJIS-compliant Digital Evidence Management System (DEMS) for law enforcement using a “Software as a Service” (SaaS) which allows the management and sharing of digital evidence without local storage infrastructure or software. It provides a secure, centralized, fully-encrypted cloud-based solution for storing, managing, investigating, and sharing digital evidence and automates the upload process to ensure security and integrity while keeping deputies in the field rather than sitting at computers. The system streamlines the process of providing video and audio transcriptions for court use and report writing and will work in conjunction with body worn cameras, enabling greater transparency through seamless integration.
The contract will be paid in five annual payments of $73,920.75 and a one-time startup fee of $9,950, for a total contract amount of $379,553.75 through June 30, 2027. There is existing funding in the COPS budget (BU 2313/SC) under line item 862232. The Request for Appropriation, Cancellation or Revision of Funds will transfer existing funding to the related line item and will increase the fund balance contribution towards the first payment during FY22/23.
Alternative Action/Motion:
Return to staff for alternate handling.
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: n/a
Fiscal Details:
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source of funding: Funds 1210 and 1100 |
budgeted in current f/y: Yes |
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current f/y cost: $83,870.75 |
if no, please describe: |
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annual recurring cost: $73,920.75 |
revenue agreement: No |
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budget clarification: Utilizing COPS (BU 2313/SC) funds for first two years and BU 2310/SO thereafter. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: May 23, 2023 |
Executed Item Type: Agreement Number: 23-081 |
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