To: BOARD OF SUPERVISORS
From: General Services Agency and Executive Office
Meeting Date: December 17, 2024
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Department Contact: |
Tim Hallman |
Phone: |
707-463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
707-234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization to Award to and Approval of an Agreement with FRC, Incorporated in the Amount of $197,000 for the Repair of the Front Entry Façade of the Agriculture - Farm Advisor Building at 890 Bush Street in Ukiah for the Period of Sixty Calendar Days from the Date of Issuance of the Notice to Proceed; Approval of the Agriculture - Farm Advisor Entry Façade Repair Project Plans and Specifications; and Approval of Expenditure of $50,000 of Unanticipated Capital Improvement Funding to Increase the Project Budget from $200,000 to $250,000
End
Recommended Action/Motion:
recommendation
Authorize award to and approve Agreement with FRC, Incorporated in the amount of $197,000 for the repair of the front entry façade of the Agriculture - Farm Advisor Building at 890 Bush Street in Ukiah for the period of sixty calendar days from the date of issuance of the notice to proceed; approve the Agriculture - Farm Advisor Entry Façade Repair Project plans and specifications; approve expenditure of $50,000 of unanticipated capital improvement funding to increase the project budget from $200,000 to $250,000; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
At their April 9th, 2024 meeting the Board authorized creation of a Capital Improvement project to repair the structurally damaged entry façade of the Agriculture - Farm Advisor Building in the amount of $200,000 and authorized the Executive Division Manager to act as Project Manager to approve change orders for the project, pursuant to Public Contract Code section 20142.
Summary of Request:
Last spring, facilities staff identified deteriorating finishes at the columns supporting the porch structure on the front of the Agriculture - Farm Advisor building. Upon further investigation significant rot was discovered in all the columns supporting the porch roof. A contractor was retained on an emergency basis to provide shoring to support the roof. Upon project approval, staff retained an architect and structural engineer to evaluate the extent of the damage and develop plans for a comprehensive repair of the damaged porch. The project was put out to bid in October and three bids were received on October 31, 2024. The low bidder did not include the required bid bonds, and the bid was rejected as non-responsive. As a result FRC, Inc. was the lowest responsive bid. In combination with the design work and temporary shoring, award of this contract would exceed the original $200,000 project budget, and appropriation of the additional $50,000 from the Capital Improvement budget unit’s reserve for unanticipated capital projects is required to complete the project.
Alternative Action/Motion:
Reject all bids and provide direction to staff.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: District 2
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: CI - 1710 Capital Improvements |
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current f/y cost: 197,000 |
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budget clarification: In combination with the design work and temporary shoring, award of this contract would exceed the original $200,000 project budget, and appropriation of the additional $50,000 from the Capital Improvement budget unit’s reserve for unanticipated capital projects is required to complete the project. |
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annual recurring cost: None. |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Darcie Antle, CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: December 17, 2024 |
Executed Item Type: Agreement |
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Number: 24-211 |
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