To: BOARD OF SUPERVISORS
From: Executive Office
Meeting Date: June 23, 2026
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Department Contact: |
Scott Morgan |
Phone: |
707-463-4441 |
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Department Contact: |
Sara Pierce |
Phone: |
707-463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with Toshiba Business Solutions in the Amount of $226,425 for Maintenance Services of the County’s Toshiba Multifunction Copier Fleet from July 1, 2026, to June 30, 2029
End
Recommended Action/Motion:
recommendation
Approve Agreement with Toshiba Business Solutions (Toshiba) in the amount of $226,425 for maintenance services of the County’s Toshiba multifunction copier fleet from July 1, 2026, to June 30, 2029; authorize the Purchasing Agent to execute any and all necessary documents related to the transaction; authorize the Purchasing Agent to sign any future amendments to the Agreement that do not alter the fiscal aspects of the Toshiba Maintenance contract; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
The Executive Office Purchasing Division is responsible for the administration, support and maintenance of the County’s multifunctional copier devices. In December 2025 the County entered into an agreement for the acquisition of 96 multifunctional copier devices. Under the terms of the lease agreement, all maintenance and services support shall be provided by the supplier, Toshiba Business Solutions, for the duration of the agreement. The proposed maintenance agreement is the result of the LA World Airports competitive contract. The Purchasing Division determined the use of eligible cooperative agreements (piggybacking) from other agencies, where usage volume is significantly higher, would result in better pricing than what Mendocino County could secure independently. The Purchasing Division recommends contracting with Toshiba Business solutions for multifunction copier maintenance and support.
Alternative Action/Motion:
Do not approve agreement and provide alternate direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 1160 GS |
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current f/y cost: 226,425 |
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budget clarification: Paid from 1160 GS Budget. 1160 GS Budget will receive Revenue offset from all County departments based on usage. |
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annual recurring cost: 75,475 |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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