To: BOARD OF SUPERVISORS
From: Transportation
Meeting Date: July 29, 2025
|
Department Contact: |
Howard N. Dashiell |
Phone: |
707-463-4363 |
|
Department Contact: |
Amber Fisette |
Phone: |
707-463-4363 |
|
Item Type: Consent Agenda |
|
Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Approving Agreement (Department of Transportation Agreement Number 250025) with GeoLogic Associates, Inc., in the Amount of $323,961, for the Term Beginning Upon Execution of the Agreement through June 30, 2027, for Construction Management and Construction Quality Assurance Services for Closure of the South Coast Landfill, and Authorizing the Director of Transportation to Sign Any and All Amendments to the Agreement Not Exceeding $32,396 (Gualala Area)
End
Recommended Action/Motion:
recommendation
Adopt Resolution approving Agreement (Department of Transportation Agreement Number 250025) with GeoLogic Associates, Inc., in the amount of $323,961, for the term beginning upon execution of the Agreement through June 30, 2027, for construction management and construction quality assurance services for closure of the South Coast Landfill, and authorizing the Director of Transportation to sign any and all amendments to the Agreement not exceeding $32,396 (Gualala Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Resolution No. 11-170 (December 6, 2011), the Board of Supervisors (BOS) approved Department of Transportation (DOT) Agreement No. 110087 (BOS Agreement No. 11-151), Professional Services Agreement with SWT Engineering, Inc. (SWT), for Preparation of Construction Plans, Specifications and Estimates for the Final Closure of South Coast Landfill. By Resolution No. 16-055 (May 3, 2016), the BOS approved DOT Agreement No. 160046 (BOS Agreement No. 16-019), with SWT for design modifications and updating of the Final Closure Post Closure Maintenance Plan (FCPCMP) and Report of Waste Discharge (ROWD) for the South Coast Landfill. By Resolution No. 21-193 (December 14, 2021), the BOS approved DOT Agreement No. 210060 (BOS Agreement No. 21-230), Professional Services Agreement with GeoLogic Associates, Inc., for Construction Management (CM) and Construction Quality Assurance (CQA) services for final closure of South Coast Landfill. By Resolution No. 25-102 (June 3, 2025), the BOS approved DOT Agreement No. 250026 (BOS Agreement No. 25-074), Professional Services Agreement with SWT for engineering support services for the final closure of South Coast Landfill.
Summary of Request:
South Coast Landfill is an inactive solid waste disposal site (ceased fill operations in 2000). The updated Final Closure/Post-Closure Maintenance Plan was approved by CalRecycle in February 2024. Closure waste discharge requirements were issued by the North Coast Regional Water Quality Control Board in July 2021. Previously, GeoLogic Associates, Inc. (GLA), was under contract to perform construction management (CM) and construction quality assurance (CQA) services when the project was bid twice, in 2022 and 2023; however, all bids were rejected due to being over budget both times and the Agreement with GLA expired. Now with more funding, the project will be advertised for construction in 2026 and will require the services of a qualified engineering firm to perform CM and CQA services. A separate agreement for construction engineering support services was awarded to SWT, the design engineer, during the BOS meeting on June 3, 2025. Requests for proposals were mailed to prospective engineering consultants on May 7, 2025, with three proposals being received and evaluated with GeoLogic Associates, Inc., being the selected consultant. DOT Agreement No. 250025 provides for CM and CQA services by GeoLogic Associates, Inc., Inc. for final closure of the South Coast Landfill. In order to facilitate timely completion of work, DOT believes it is prudent to request a 10% contingency in the amount of $32,396 for unforeseen additional work that may need to be performed and authorize the Director of Transportation to sign any and all amendments up to that amount.
Alternative Action/Motion:
Do not approve DOT Agreement No. 250025 and do not complete final closure to be in compliance with state law.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: District 5
Vote Requirement: Majority
Supplemental Information Available Online At: <https://www.mendocinocounty.gov/departments/transportation/rfps-rfqs-projects-to-bid>
Fiscal Details:
|
source of funding: 4511 |
|
current f/y cost: $200,000 |
|
budget clarification: Funds are available in landfill closure fund to cover the entire cost of Agreement. |
|
annual recurring cost: Remaining cost will be budgeted and expended in FY 26/27. |
|
budgeted in current f/y (if no, please describe): Yes |
|
revenue agreement: No |
|
|
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: No
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
|
Executed By: Deputy Clerk |
Final Status: Item Status |
|
Date: Date Executed |
Executed Item Type: item |
|
|
Number: |
|
|
|