To: Board of Supervisors
From: Executive Office
Meeting Date: December 5, 2017
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Department Contact: |
Carmel J. Angelo |
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463-4441 |
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Department Contact: |
Janelle Rau |
Phone: |
463-4441 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 30 min |
Agenda Title:
title
Discussion and Possible Action Regarding Request for Proposal (RFP) Number 08-17 “Information Technology Master Plan” Results, Including the Evaluation Review Committee’s Recommendations Regarding Proposals Received and Contract Award
(Sponsor: Executive Office)
End
Recommended Action/Motion:
recommendation
Receive the update and recommendations of the Evaluation Review Committee related to RFP No. 08-17, “Information Technology Master Plan;” award contract to ClientFirst Technology Consulting to provide an IT Master Plan and Consulting Services in the amount of $99,902; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
On April 6, 2017, the Executive Office released RFP No. 08-17 titled “Information Technology Master Plan”. The RFP closed on May 8, 2017, and nine responsive proposals were received. The RFP evaluation review committee, which consisted of eight individuals (three representatives from the Mendocino County Executive Office (CEO), one Board of Supervisors, two Mendocino County Sheriff’s Office (MCSO), one Mendocino County Department of Planning and Building Services and one Mendocino County Health and Human Services Agency) met and determined that four of the responsive proposers would be invited to provide oral presentations/demonstrations. The four proposers, BerryDunn, Elert & Associates, ClientFirst and NexLevel, presented to the evaluation review committee on July 12, 2017.
The following is an outline of the elements associated with the development of the IT Master Plan:
• Needs Assessment
• Conduct Infrastructure Review
• Meeting with IT management
• Risk Assessment
• Communication Systems Review
• IT Staffing Review
• IT Initiative Determination
• IT Initiative Development
• Planning and Prioritization Workshops
• Final Report and Presentations
Based upon the RFP evaluation review committee’s recommendations, the Mendocino County Executive Office is submitting their recommendation to the Board of Supervisors for contract award consideration based on the evaluation review team findings. The Mendocino County Executive Office is requesting the Board of Supervisors award the contract for services as described in RFP No. 08-17 to ClientFirst Technology Consulting, in the amount of $99,902, to provide an IT master plan and consulting services for a one year term.
Alternative Action/Motion:
Do not approve contract and provide alternative direction to staff.
Supplemental Information Available Online at:
<https://www.mendocinocounty.org/Home/Components/RFP/RFP/14/181?npage=4>
Fiscal Impact:
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Source of Funding: IS 862189 |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $99,902 |
Annual Recurring Cost: N/A |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Nadia Tipton |
Final Status:Approved |
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Date: December 6, 2017 |
Executed Item No.: Agreement Number: 17-148 |
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Note to Department: |
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Executed Documents Returned to Department: Originals __-5___ Copies _____ Hand Delivered _3__ Interoffice Mail ___ Executed Agreement Sent to Auditor? Y |
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