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File #: 19-0606    Version: 1 Name:
Type: Agreement Status: Approved
File created: 6/20/2019 In control: Health and Human Services Agency
On agenda: 7/16/2019 Final action: 7/16/2019
Title: Approval of Retroactive Agreement with FEI.Com, Inc., in the Amount of $63,056.72 to Provide Support and Maintenance for the MendoWITS Software System for the Period of July 1, 2019 through June 30, 2020
Sponsors: Health and Human Services Agency
Attachments: 1. Agreement 19-186
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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To:  Board of Supervisors

FromHealth and Human Services Agency

Meeting DateJuly 16, 2019

 

Department Contact:  

Tammy Moss Chandler

Phone: 

463-7774

Department Contact:  

Jenine Miller

Phone: 

472-2341

 

Item Type:   Consent Agenda

 

Time Allocated for Item: N/A

 

 

Agenda Title:

title

Approval of Retroactive Agreement with FEI.Com, Inc., in the Amount of $63,056.72 to Provide Support and Maintenance for the MendoWITS Software System for the Period of July 1, 2019 through June 30, 2020End

 

Recommended Action/Motion:

recommendation

Approve retroactive Agreement with FEI.Com, Inc., in the amount of $63,056.72 to provide support and maintenance for the MendoWITS Software System for the period of July 1, 2019 through June 30, 2020; authorize the Health and Human Services Agency Director or designee to sign any future amendments that do not exceed the annual maximum amount; and authorize Chair to sign same.

End

 

Previous Board/Board Committee Actions:

Ongoing Agreement since 2009; last action on July 10, 2018, BOS Agreement 18-105, Item No. 4(l).                     

 

Summary of Request

FEI.Com, Inc., is a software company located in Columbia, Maryland providing support and maintenance services for Mendocino County’s version of the Web-based Infrastructure for Treatment Services (“MendoWITS”) Electronic Health Record system used by Behavioral Health and Recovery Services (BHRS), Substance Abuse Disorders Treatment.

 

The Fiscal Year 2019-20 Agreement includes support and maintenance of the MendoWITS ad-hoc reporting service/system, various enhancements to existing modules, and additional support services to allow a smooth transition of the MendoWITS system into Avatar, the electronic health record system currently used for Mental Health records. BHRS has been contracting with NetSmart Technologies since May 2, 2018, to make this transition. Enhancements provided in the proposed Agreement take into consideration requests from Mendocino County users and ensure compliance with requests from the California Department of Health Care Services.

 

BHRS sent the proposed Agreement to FEI.Com, Inc., on May 7, 2019, for signatures. Due to staffing changes FEI.Com, Inc., was unable to sign and return the contract until June 20, 2019. BHRS then scheduled the contract for Board approval on the next available Board meeting.

 

Alternative Action/Motion:

Return to staff for alternative handling.                     

 

Supervisorial District:  All

                                          

vote requirement:  Majority

                                          

 

 

Supplemental Information Available Online At: N/A

 

Fiscal Details:

source of funding: Realignment

budgeted in current f/y: Yes

current f/y cost: $63,056.72

if no, please describe:

annual recurring cost: $63,056.72

revenue agreement: No

 

budget clarification: N/A

 Agreement/Resolution/Ordinance Approved by County Counsel: Yes

 

CEO Liaison: Darcie Antle, Deputy CEO

 

 

CEO Review: Yes 

 

 

CEO Comments:

 

 

FOR COB USE ONLY

Executed By: Lindsey Dunham, Deputy Clerk I

Final Status:Approved

Date: July 17, 2019

Executed Item Number: Agreement   Number: 19-186

Note to Department Number of Original Agreements Returned to Dept: 3 Original Agreement Delivered to Auditor? Yes