To: BOARD OF SUPERVISORS
From: Library
Meeting Date: October 20, 2026
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Department Contact: |
Mellisa Hannum |
Phone: |
707-882-3114 |
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Department Contact: |
Kelly Hansen |
Phone: |
707-234-2872 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Standard Services Agreement with the Friends of the Round Valley Library in the Amount of $5,066 for Custodial Services at Round Valley Branch Library in Covelo Effective November 1, 2026, through June 30, 2027; and Approval of the Finding that the Contracted Site is Remote
Vote Requirement: Majority
End
Recommended Action/Motion:
recommendation
Approve Standard Services Agreement with Friends of the Round Valley Library in the amount of $5,066 for custodial services at Round Valley Branch Library in Covelo effective November 1, 2026, through June 30, 2027; approve the finding that the contracted site is remote; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
On November 5, 2024, the BOS approved a standard services agreement (BOS 24-193) with the Friends of the Round Valley Public Library in the amount of $25,000 for custodial services at Round Valley Branch Library in Covelo and approved the finding that the contracted site is remote.
Summary of Request:
Following Policy 1, the Library issued an RFP (025-26) for custodial services for the Round Valley Branch Library on June 22, 2026. Due to the unsuccessful RFP process and the need to secure a custodial vendor before the current contract expired, the Library began directly soliciting qualified vendors. Most contacted vendors either did not respond or indicated they could not provide service in Covelo. The Friends of the Round Valley Library was the only vendor who responded and was willing to accept the contract terms.
The Library has historically struggled to secure custodial services for the Round Valley Branch, largely due to the distance from the County’s primary employee base and limited staff availability. Human Resources has engaged in required discussion with the affected bargaining unit regarding the contracting of custodial services for the Round Valley Branch Library in Covelo.
Pursuant to California Government Code § 31000 in order for the County to enter into a contract for custodial services, the Board must make a finding that the location where the services are to be provided is remote from available County employee resources and that the County’s economic interests are served by such a contract. The Department requests that the Board make a finding that the Round Valley Branch Library in Covelo is a site that is remote from available County employee resources and that the County's economic interests are served by such a contract rather than by paying additional travel and subsistence expenses to existing County employees.
The Library requests approval of the standard service agreement with the Friends of the Round Valley Library in the amount of $5,066 for custodial services at Round Valley Branch Library in Covelo effective November 1, 2026, through June 30, 2027.
This agreement helps the County move towards the goal of an Effective County Government by providing an efficient and cost-effective solution to Coast Community Library’s custodial needs.
Alternative Action/Motion:
Do not approve and provide alternate direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: District 3
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: LB 6110 862189 LBM5A |
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current f/y cost: The Library has budgeted $7,600 in FY26-27 for custodial services for the Round Valley Branch. |
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budget clarification: The contract under consideration is for $5,066 for a duration of 8 months of FY26-27 (11/1/26-6/30/27). |
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annual recurring cost: The contract includes terms for two additional one‑year terms, depending on the Library’s budget in future fiscal years. |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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