To: Board of Supervisors
From: Behavioral Health
Meeting Date: October 31, 2023
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Department Contact: |
Jenine Miller |
Phone: |
707-472-2319 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Second Amendment to Agreement No. BOS-22-129 with Netsmart Technologies, LLC, in the Amount of $22,886 for a New Total of $338,080, to Add the CareConnect FHIR API and myHealthPointe Functionalities to the Existing MyAvatar Electronic Health Record System in Fiscal Years 2022-23 and 2023-24, Effective July 1, 2022, through June 30, 2024
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Recommended Action/Motion:
recommendation
Approve second amendment to Agreement No. BOS-22-129 with Netsmart Technologies, LLC, in the amount of $22,886 for a new total of $338,080, to add the CareConnect FHIR API and myHealthPointe functionalities to the existing MyAvatar Electronic Health Record System in Fiscal Years 2022-23 and 2023-24, effective July 1, 2022 through June 30, 2024; authorize the Behavioral Health and Recovery Services Director or designee to sign any future amendments to the Agreement that do not increase the annual maximum amount; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
June 7, 2022, Item 3(s), Approval of BOS Agreement No. BOS-22-129
January 10, 2023, Item 3(n), Approval of Amendment BOS Agreement No. BOS-22-129-A1
Summary of Request:
Behavioral Health and Recovery Services (BHRS) is currently utilizing Netsmart’s Electronic Health Record System to house and provide reporting on client electronic health records. These records are mandated to be kept accurately and securely in order to be in compliance with all required regulations. The system has been in use for the Mental Health Department for over 15 years, and for the Substance Use Disorders Treatment program since 2020.
On June 7, 2022, the Board of Supervisors (BOS), approved Agreement No. BOS-22-129 with Netsmart Technologies, LLC, to provide the annual licensure, maintenance, and support for BHRS’ Electronic Health Record system, MyAvatar. On January 10, 2023, the BOS approved the first Amendment to Agreement No. BOS-22-129, to increase the Agreement total to $315,194 and add the CareConnect Health Information Exchange functionality to the existing MyAvatar Electronic Health Record system.
The proposed second Amendment increases the amount to $339,080 to fund the addition of the CareConnect Fast Healthcare Interoperability Resources (FHIR) Application Program Interface (API) and myHealthPointe functionalities. FHIR API facilitates the messaging of discrete data and provides a secure connection to the Netsmart CareFabric system. The myHealthPointe functionality connects providers to the clients with a web and app-based system, allowing clients to have more access and control over their personal health information and the care they receive. Through the proposed Amendment, BHRS will continue to work with the NetSmart enterprise system to provide a secure way to share clinical and administrative information, and to meet several of the requirements that have been mandated by the California Advancing and Innovating Medi-Cal (CalAIM) update to the Medi-Cal system. Once the proposed second Amendment is executed, it will be effective for the full term of the Agreement, from July 1, 2022, through June 30, 2024.
Alternative Action/Motion:
Return to staff for alternative handling.
Does This Item Support the General Plan? Yes
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Realignment & MHGRNT Proj. MHCAM 862239 |
budgeted in current f/y: No |
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current f/y cost: $179,483 ($338,080 for 2 years) |
if no, please describe: BHRS received grant funds to cover these expenses |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: The items added under this Amendment are budgeted in: MHGRNT- 862239 Proj. MHCAM |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Darcie Antle, CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: October 31, 2023 |
Executed Item Type: Agreement Number: 22-129-A2 |
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