To: BOARD OF SUPERVISORS
From: Executive Office
Meeting Date: September 1, 2026
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Department Contact: |
Doug Andereson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval to Reject All Bids Received for Bid Number 019-26 for the Sanel Mountain Microwave Site Hardening Project; and Authorization for Staff to Pursue Additional Grant Funding, Revise the Bid Documents to Reduce Construction Costs, and Re-advertise for Competitive Bids
Vote Requirement: Majority
End
Recommended Action/Motion:
recommendation
Approve rejection of all bids received for bid number 019-26 for the Sanel Mountain Microwave Site Hardening Project; and authorize staff to pursue additional grant funding, revise the project bid documents to reduce construction costs, and re-advertise the project for competitive bids.
End
Previous Board/Board Committee Actions:
On August 16, 2022, the Board of Supervisors approved the creation of Capital Improvement Project (CI041) and appropriated Community Development Block Grant (CDBG) Mitigation and Resilient Infrastructure Program (MIT-RIP) funding for the Sanel Mountain Microwave Site Hardening Project.
On December 18, 2024 the Board of Supervisors approved an amendment to the Agreement with HMR Architects for additional services and extension of the agreement term.
Summary of Request:
The Sanel Mountain Microwave Site Hardening Project is intended to improve the resiliency, reliability, and long-term operation of the County's emergency communications infrastructure through facility hardening, backup power improvements, site security enhancements, and access road improvements. The project is funded through the Community Development Block Grant (CDBG) Mitigation and Resilient Infrastructure Program (MIT-RIP).
The project was publicly advertised for competitive bidding, and bids were opened on July 1, 2026. Five responsive bids were received; however, all bids substantially exceeded the available project budget.
Staff recommends rejecting all bids, and authorizing staff to pursue additional grant funding, and revising the project plans to improve constructability, simplify construction where practical, and reduce construction costs while maintaining the project's overall objectives and long-term resiliency and subsequently re-advertised the project for competitive bidding and returned to the Board with a recommendation for contract award.
Staff has confirmed with HDC that the County is eligible to apply for contingency funds within the MIT RIP program.
Alternative Action/Motion:
Provide alternate direction to staff.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: All
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: CI 1710 CDBG MIT-RIP Grant funds |
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current f/y cost: None |
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budget clarification: N/A |
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annual recurring cost: None |
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budgeted in current f/y (if no, please describe): N/A |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Sara Pierce, Interim CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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