To: BOARD OF SUPERVISORS
From: Sheriff-Coroner
Meeting Date: November 17, 2026
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Department Contact: |
Matthew Kendall |
Phone: |
707-463-4411 |
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Department Contact: |
Jason Caudillo |
Phone: |
707-463-4411 |
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Department Contact: |
William Riley |
Phone: |
707-463-4411 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 30 Minutes |
Agenda Title:
title
Discussion and Possible Action to Utilize up to $275,000 of the General Fund Infrastructure and Systems Reserve to Partially Fund Future Agreement with Sun Ridge Systems Inc. and Approval for the Mendocino County Sheriff to Sign Future Agreement with Sun Ridge Systems Inc Not to Exceed 10% Over the Quoted Price of $1,980,088 for the RIMS (Records Information Management System) Integrated Suite of Patrol, Dispatch, and Jail Core Public Safety and Law Enforcement Operations Software Platform through June 30, 2032
(Sponsor: Sheriff-Coroner)
Vote Requirement: Majority
End
Recommended Action/Motion:
recommendation
Appropriate up to $275,000 of the General Fund Infrastructure and Systems Reserve to partially fund future agreement with Sun Ridge Systems Inc. and approve the Mendocino County Sheriff to sign future Agreement with Sun Ridge Systems Inc not to exceed 10% over the quoted price of $1,980,088 for the RIMS (Records Information Management System) Integrated Suite of Patrol, Dispatch, and Jail Core Public Safety and Law Enforcement Operations Software Platform through June 30, 2032; and authorize Sheriff to sign.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
The Mendocino County Sheriff’s Office is requesting approval for the Mendocino County Sheriff to sign a future Agreement with Sun Ridge Systems Inc not to exceed 10% over the quoted price of $1,980,088 for the RIMS (Records Information Management System) Integrated Suite of Patrol, Dispatch, and Jail Core Public Safety and Law Enforcement Operations Software Platform Through June 30, 2032, and authorization for the Sherif to sign the Agreement. The Sheriff’s Office will take all steps necessary to minimize the burden to the General Fund. The request of budget authority not to exceed 10% over the quote amount reflects the estimated fiscal impacts of California Senate Bill 122. This legislation, which was signed into law after the attached quotation was provided, makes many software subscriptions and digital services subject to sales tax beginning January 1, 2027. As a result, software products such as this will be subject to applicable sales tax moving forward.
The Mendocino County Sheriff’s Office desires to move to Sun Ridge Systems RIMS as its core public safety and law enforcement software platform. This system is ubiquity used in our neighboring counties and cities offering greater cross-agency interoperability and streamlined public safety operations.
The Mendocino Sheriff's Office has maintained a contractual relationship for over a decade with its current core public safety software vendor. Throughout this extended duration, the agency experienced minimal product development, lack of technical progression, and very little software innovation. This stagnant relationship culminated in July 2026, when the County was formally issued written notice declaring that the vendor would cease all further updates, feature enhancements, and product innovations for their core on-prem software suite.
Recognizing the severe risk to operational continuity, public safety, and officer safety infrastructure, the Sheriff immediately initiated a comprehensive market search to identify a modern replacement vendor. The target solution required a fully integrated, enterprise-grade software suite capable of managing Computer-Aided Dispatch (CAD), Law Enforcement Records Management Systems (RMS), Jail Management Systems (JMS), and automated mobile report writing.
Following 12 months of rigorous evaluation, extensive technical due diligence, product demonstrations, and hands-on site visits to neighboring Northern California law enforcement agencies, the Mendocino County Sheriff concluded that Sun Ridge Systems RIMS suite best fit the needs of the Office. This vendor has a large California presence and a stellar reputation. By securing a long-term enterprise contract of this nature, the agency establishes fixed, predictable licensing structures that insulate the County from volatile vendor price increases while unlocking compounding, multi-year operational savings through streamlined system maintenance and reduced software overhead
Alternative Action/Motion:
Return to staff for alternate handling.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: All
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: NCCSC Grant ($150,000), IT Reserve ($260,933) |
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current f/y cost: $410,933 |
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budget clarification: Multiple Year Agreement paid out over Five Years |
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annual recurring cost: Year 2: $399,545; Year 3: $394,468; Year 4: $389,706; Year 5: $385,276 |
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budgeted in current f/y (if no, please describe): No; Quotations were not available at budget time. |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: N/A
CEO Liaison: Megan Shandel, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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