To: BOARD OF SUPERVISORS
From: Transportation
Meeting Date: September 15, 2026
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Department Contact: |
Howard N. Dashiell |
Phone: |
707-463-4363 |
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Department Contact: |
Jason Wise |
Phone: |
707-463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Approving Agreement (Department of Transportation Agreement Number 260025) with Mead & Hunt, Inc., in the Amount of $3,730,468 for Aviation Engineering and Consulting Services for Various Assignments on Projects at Little River and Round Valley Airports, Effective Upon Execution Through June 30, 2029, and Authorizing the Director of Transportation to Sign Any and All Amendments to the Agreement Not to Exceed $30,000 (County Airports)
Vote Requirement: Majority
End
Recommended Action/Motion:
recommendation
Adopt the Resolution approving Department of Transportation Agreement Number 260025 with Mead & Hunt, Inc., in the amount of $3,730,468 for aviation engineering and consulting services for various assignments on projects at Little River and Round Valley Airports, effective upon execution through June 30, 2029, and authorizing the Director of Transportation to sign any and all amendments to the agreement not to exceed $30,000 (County Airports), and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
Mead & Hunt has had numerous development and engineering contracts approved by the Board.
Summary of Request:
During the three-year period of Department of Transport (DOT) Agreement No. 260025, projects requiring the development of construction documents and planning documents for airport development projects are expected to arise. Mendocino County DOT does not have staff with specialized abilities to address the specific requirements of aviation projects. As required by federal funding sources, DOT conducted a Qualifications-Based Selection for professional services (Brooks Act). This process also meets state requirements under Sections 4525 through 4529.5 of the Government Code (popularly known as the Mini-Brooks Act). DOT staff reviewed and ranked two proposals and selected Mead & Hunt, Inc., as the most qualified. This agreement will provide professional aviation engineering and consulting services until June 30, 2029, for a “not to exceed” amount of $3,730,468. DOT will authorize work on a case-by-case basis by work order for the specialized support services needed for each project. The majority of these funds will be reimbursed through FAA grants, with approximately $15,000 per fiscal year for non-reimbursable work such as updating the Capital Improvement Plan and dealing with emergency projects. DOT also believes it is prudent for the Board of Supervisors to authorize the Director of Transportation to execute amendments to DOT Agreement No. 260025 not to exceed $30,000 ($10,000 per year), for timely completion of unanticipated work as may be required.
This agreement may be modified by amendment to make changes to the indemnification clause, giving the consultant the same protection as the County. There may also be a modification of Clause 8 (Ownership of Documents) and the addition of Clause 37 (Waiver of Consequential Damages). Discussion between counsel has reached a tentative agreement on these changes but due to time constraints of this contract, an agreement was not reached in time. Any such amendments will be signed by the Department Head only upon review and approval by County Counsel.
Alternative Action/Motion:
Do not approve the Resolution and provide direction to staff.
Strategic Plan Priority Designation: A Prepared and Resilient County
Supervisorial District: All
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Budget Unit 3050, 3060, & FAA Grants |
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current f/y cost: Variable |
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budget clarification: Cost of this Agreement any fiscal year will vary based on the projects completed. |
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annual recurring cost: Variable |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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