To: Board of Supervisors
From: Solid Waste
Meeting Date: July 11, 2023
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Department Contact: |
Howard N. Dashiell |
Phone: |
707-463-4363 |
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Department Contact: |
Amber Fisette |
Phone: |
707-234-2838 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Approving Fourth Amendment to BOS Agreement No. 20-015/Department of Transportation Agreement Number 190094 with O’Neil’s Septic Service for Leachate Monitoring and Hauling Services for South Coast Landfill, for the Term Ending June 30, 2024 (Gualala Area)
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Recommended Action/Motion:
recommendation
Adopt Resolution approving fourth amendment to BOS Agreement No. 20-015/Department of Transportation Agreement Number 190094 with O’Neil’s Septic Service for leachate monitoring and hauling services for South Coast Landfill, for the term ending June 30, 2024 (Gualala Area); and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
By Resolution Number (No.) 20-017 (February 25, 2020), the Board approved Board of Supervisors (BOS) Agreement No. 20-015/Department of Transportation (DOT) Agreement No. 190094 with O’Neil’s Septic Service for leachate monitoring and hauling services for South Coast Landfill. By Resolution No. 21-115 (July 20, 2021), the Board approved Amendment No. 2 to BOS Agreement No. 20-015/DOT Agreement No. 190094.
Summary of Request:
On February 25, 2020, following a competitive procurement process, BOS Agreement No. 20-015/DOT Agreement No. 190094, was awarded to O’Neil’s Septic Service for leachate hauling and disposal for South Coast Landfill. The term of the existing agreement expires on June 30, 2023. The proposed Amendment No. 4 to BOS Agreement No. 20-015/DOT Agreement No. 190094 increases the total amount by $30,000 to a revised not-to-exceed amount of $93,000 and extends the Agreement’s expiration date to June 30, 2024. The contractor has agreed to perform the services for one additional year at the current rates, which based on recent inflation and fuel price increases, DOT believes is a much lower rate than the County would receive through a new competitive procurement process. Therefore, it is in the best interest of the County and the public to extend the existing Agreement for one additional year at the current rates and Exception to Bid No. 23-144 has been approved accordingly. DOT recommends and respectfully requests the Board approve Amendment No. 4 to BOS Agreement No. 20-015/DOT Agreement No. 190094.
Alternative Action/Motion:
Do not approve Amendment No. 4 to BOS Agreement No. 20-015/DOT Agreement No. 190094 and discontinue leachate hauling by outside vendors.
Does This Item Support the General Plan? Yes
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: District 5
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Budget Unit 4511 (Landfill Closure) |
budgeted in current f/y: Yes |
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current f/y cost: $30,000 (Fiscal Year 23/24) |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: N/A |
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budget clarification: Funds are available in Landfill Closure Fund to cover the entire agreement amount. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Adopted |
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Date: July 11, 2023 |
Executed Item Type: Resolution Number: 23-131 Executed Item Type: Agreement Number: 20-015-A2 |
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