To: Board of Supervisors
From: Transportation
Meeting Date: December 5, 2017
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Department Contact: |
Howard N. Dashiell |
Phone: |
463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Increasing Change Order Authority in the Amount of $25,593 to a Total of $50,741 and Approving Notice of Completion and Release of Contract Surety for Department of Transportation Contract Number 160047, 2016 Laytonville Landfill Cap Repair (Laytonville Area)
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Recommended Action/Motion:
recommendation
Adopt Resolution increasing change order authority in the amount of $25,593 to a total of $50,741 and approving Notice of Completion and release of Contract Surety for Department of Transportation (DOT) Contract Number (No.) 160047, 2016 Laytonville Landfill Cap Repair (Laytonville Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Resolution No. 16-099 (August 2, 2016) the Board of Supervisors (BOS) authorized DOT to advertise for bids and award DOT Contract No. 160047 to perform repairs to a portion of the westerly capping fill of the closed Laytonville landfill, and increase the Director of Transportation’s change order authority to 10% of the contract.
Summary of Request:
On September 7, 2016, DOT Contract No. 160047 was awarded to Bouthillier’s Construction, Inc., of Willits, California, in the amount of $251,480. A 10% contingency was authorized for this project. Construction on this project has been completed. The total amount of contract change orders exceed the current change order limit of $25,148 by $25,593, so DOT requests the BOS increase the limit by $25,593 to $50,741. These overages are due to adjustments in the estimated quantities of line items, which were not known at the time of construction and were necessary to complete the work without causing project delays. Bouthillier Construction, Inc., has agreed to accept a lower unit price for the items exceeding 125 percent of the originally estimated quantities. Funds are available in the Landfill Closure Fund to cover this increase, which has not yet been paid to the contractor. Additionally, DOT would like to file the Notice of Completion to commence the applicable lien periods, and pending no claims, release Contract Sureties after expiration of lien periods. Contract Surety must be released as prescribed by existing laws.
Alternative Action/Motion:
Do not approve the requested increase in change order authority and postpone approval of the Notice of Completion and release of Contract Sureties for DOT Contract No. 160047.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: Budget Unit 4511 Landfill Closure Fund |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $25,593 |
Annual Recurring Cost: N/A |
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Supervisorial District: District 3 |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Nadia Tipton |
Final Status:Adopted |
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Date: December 6, 2017 |
Executed Item No.: Resolution Number: 17-187 |
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Note to Department: |
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Executed Documents Returned to Department: Originals _____ Copies _____ Hand Delivered ___ Interoffice Mail ___ Executed Agreement Sent to Auditor? Y/N |
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