To: BOARD OF SUPERVISORS
From: Executive Office
Meeting Date: April 22, 2025
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Department Contact: |
Sara Pierce |
Phone: |
707-463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Ratification of Purchasing Agent’s Approval of Prior Invoices Totaling $123,420.08 from the State of California Natural Resources Agency, Department of Forestry and Fire Protection, For Tasks Performed by the State Fire Marshal for the SB 844 Jail Project, and Authorization for Purchasing Agent to Approve Future Similar Invoices From the Department of Forestry and Fire Protection Above the Limits Stated in Government Code Section 25502.3 and County Code 2.32.030(f), Not to Exceed A Total of $150,000
End
Recommended Action/Motion:
recommendation
Ratify Purchasing Agent’s approval of prior invoices totaling $123,420.08 from the State of California Natural Resources Agency, Department of Forestry and Fire Protection, for tasks performed by the State Fire Marshal for the SB 844 Jail Project, and authorize Purchasing Agent to approve future similar invoices from the Department of Forestry and Fire Protection above the limits stated in Government Code Section 25502.3 and County Code 2.32.030(f), not to exceed a total of $150,000.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
The State Fire Marshal is required to inspect and review progress related to the SB844 Jail Project. While the expense has been budgeted, there is no contract to enter into with the State to cover the payment of these invoices. The State Fire Marshal is the permitting agency over jail projects, and the County must submit plans for approval and schedule inspections. Unlike the County’s Planning and Building Services Department, the State Fire Marshal does not have a fee schedule but invoices entities monthly and charges a per hour rate.
Because the aggregate total of the invoices from the State Fire Marshal will exceed the Purchasing Agent’s typical $50,000 contracting limit, the Purchasing Agent is seeking certain ratifications and authorizations from the Board. The Purchasing Agent is asking for the Board to ratify its approval of prior invoices from the State of California Natural Resources Agency, Department of Forestry and Fire Protection, which relate to tasks performed by the State Fire Marshal for the SB844 Jail project, a list of which is attached to this agenda item. The Purchasing Agent is also asking for authorization from the Board to approve future similar invoices. As with past invoices, these may be greater than the $50,000 limit stated in the Government Code and County Code for the Purchasing Agent’s authority. Staff presently estimate that the State Fire Marshal’s expenses will not exceed $273,420.08 and so are requesting authorization to approve invoices for up to an additional $150,000.
Alternative Action/Motion:
Provide alternate direction.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Grant, General Fund allocated to project previously |
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current f/y cost: $273,420.08 |
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budget clarification: N/A |
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annual recurring cost: No |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: No
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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