To: Board of Supervisors
From: General Services
Meeting Date: April 11, 2023
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Department Contact: |
Janelle Rau |
Phone: |
707-234-6050 |
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Department Contact: |
Christy Gard |
Phone: |
707-234-6050 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Agreement with Integrity Shred, LLC, in the Amount of $50,000, to Provide Secure and Confidential On-Site Document Shredding and Destruction Services at Various Departments Within Mendocino County, Effective July 1, 2022 through June 30, 2023
End
Recommended Action/Motion:
recommendation
Approve retroactive Agreement with Integrity Shred, LLC, in the amount of $50,000, to provide secure and confidential on-site document shredding and destruction services at various departments within Mendocino County, effective July 1, 2022 through June 30, 2023; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
N/A
Summary of Request:
Integrity Shred, LLC is an on-site paper shredding company located in Santa Rosa, California, providing secure on-site commercial and residential document destruction services since 2002. Integrity Shred is affiliated with the National Association for Information Destruction, and fully and professionally insured and bonded for secure disposal of paper or document shredding in compliance with all appropriate laws and legislation.
Mendocino County has utilized Integrity Shred services since 2018 for shredding of confidential papers and other media (i.e. floppy disks, optical disks, etc.), and will continue services through the proposed agreement in the amount of $50,000. Services will occur at various Mendocino County departments in Ukiah, Fort Bragg, and Willits from July 1, 2022 through June 30, 2023.
During agreement negotiations, the Exhibit E, Current Receptacles: Locations and Quantities, which lists each County location for pick-up of documents to be shredded, underwent revisions due to a transition of authority and oversight, and final processing of the agreement was delayed, creating a retroactive start date for services.
Alternative Action/Motion:
Return to staff for alternative handling.
Does This Item Support the General Plan? Yes
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Department Journal Entries |
budgeted in current f/y: Yes |
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current f/y cost: $50,000 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: Each department is journaled based on quantity of bins emptied, and how often services are provided. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: April 11, 2023 |
Executed Item Type: Agreement Number: 23-050 |
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