TO: BOARD OF SUPERVISORS
FROM: Executive Office
MEETING DATE: November 4, 2025
DEPARTMENT CONTACT:
Sara Pierce
PHONE:
707-463-4441
ITEM TYPE: Regular Agenda
TIME ALLOCATED FOR ITEM: 15 Minutes
AGENDA TITLE:
title
Discussion and Possible Action Including Direction to Staff Regarding a Future Lease with Toshiba Business Solutions (Toshiba) for the Acquisition of Multifunctional Copier Devices
(Sponsor: Executive Office)
End
RECOMMENDED ACTION/MOTION:
recommendation
Provide direction to staff regarding a future lease with Toshiba Business Solutions (Toshiba) for the Acquisition of Multifunctional Copier Devices.
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PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
On April 8,2019, Item 5d): "Approval of an Agreement with Toshiba Business Solutions (Toshiba) in the amount of $350,000 for the acquisition of multifunction copier devices and maintenance services (based on the Region 4 cooperative/competitively awarded contract); amend the County's Fixed Asset List with the associated components as detailed in Exhibit E of the Agreement; authorize the Purchasing Agent to execute any and all necessary documents related to the transaction; and authorize the Purchasing Agent to sign any future amendments to the Agreement that do not alter the fiscal aspects of the Toshiba Master Copier Contract."
SUMMARY OF REQUEST:
The Executive Office Purchasing Division is responsible for the administration, support and maintenance of the County's multifunctional copier devices. The County entered into an agreement with Toshiba in April 2019 for a three-year term, which expired in 2022, for the administration, support and maintenance of approximately 110 multifunctional copier devices. With the expiration of the lease, the County now owns the devices. Due to the pandemic, the assessment to replace the devices on a three to five-year cycle was put on hold. The life span of a multifunctional copier depends on usage, but ranges from 3-7 years.
The County's cu...
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