TO: Board of Supervisors
FROM: Executive Office
MEETING DATE: August 6, 2019
DEPARTMENT CONTACT:
Steve Dunnicliff
PHONE:
463-4441
DEPARTMENT CONTACT:
Doug Anderson
PHONE:
234-6054
ITEM TYPE: Consent Agenda
TIME ALLOCATED FOR ITEM: N/A
AGENDA TITLE:
title
Authorization for Facilities & Fleet Manager to Reject All Bids for the Treasurer-Tax Collector Remodel Project (Bid Number 27-19) and Direction to Staff to Rebid the Project
End
RECOMMENDED ACTION/MOTION:
recommendation
Authorize the Facilities & Fleet Manager to reject all bids for the Treasurer-Tax Collector Remodel Project (Bid Number 27-19); and direct staff to rebid the project.
End
PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
Approval of the 2019-2020 Capital Improvement Budget, including allocation of $175,000 for the Treasurer Tax Collector Remodel Project. This project was prioritized to support the collections and processing functions of this office with improved security.
SUMMARY OF REQUEST:
The remodel project bid for the Treasurer-Tax Collector was issued on June 7th 2019. Four contractors attended the mandatory pre bid conference and qualified to bid on the project; one bid was received at the July 11, 2019 deadline. The cost of this sole bid was $297,000, which is $122,000 over the budgeted amount for the project. In addition to the low bid received, one bidder arrived late, and another was not available to submit a bid due to a conflict, limiting the competitiveness of the bid. Based on this information, staff believe that rejecting the bid received and re-bidding the project is a prudent recommendation, which will likely result in additional bids being received.
ALTERNATIVE ACTION/MOTION:
Award a contract to the low bidder and identify additional funding to complete this priority project; provide direction to staff.
SUPERVISORIAL DISTRICT: DISTRICT 2
VOTE REQUIREMENT: Majority
SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: N/A
FISCAL DETAILS:
SOU...
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