TO: BOARD OF SUPERVISORS
FROM: Planning and Building Services
MEETING DATE: July 29, 2025
DEPARTMENT CONTACT:
Julia Krog
PHONE:
707-234-6650
DEPARTMENT CONTACT:
John Burkes
PHONE:
707-234-6650
ITEM TYPE: Consent Agenda
TIME ALLOCATED FOR ITEM: N/A
AGENDA TITLE:
title
Approval of First Amendment to BOS Agreement No. 25-031 between Toshiba America Business Solutions, Inc. (Toshiba) and Mendocino County Planning and Building Services to Increase the Total Contract Amount To $314,721.00; and Amend The Scope Of Work To Include An Additional 181 boxes, for a Total of 656 Boxes, for Document Imaging Services for Backfile Scanning (Off-Site Files) with a Term Ending on June 30, 2026
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RECOMMENDED ACTION/MOTION:
recommendation
Approve first amendment to BOS Agreement No. 25-031 between Toshiba Business Solutions, Inc (Toshiba) and Mendocino County Planning and Building Services to increase the total contract amount to $314,721; amending the scope of work to include an additional 181 boxes, for a total of 656 boxes, for document imaging services for backfile scanning (off-site files) with a term ending on June 30, 2026; authorize the Planning & Building Services Director to sign any future amendments that do not increase the maximum compensation amount; and authorize the Chair to sign same.
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PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
Two similar contracts (and an amendment), both expiring in June of 2025, were approved by the BOS in Fiscal Years 2023-2024 & 2024-2025, This project was broken down into phases as it evolved. Phase 1, agreement numbers 23-172 & 23-172-A1 in the amount of $162,271.40, for the backfile scanning of documents located in the Planning & Building Ukiah office. Phase 2, agreement number 24-133 in the amount of $126,948.40 for the backfile scanning of documents located in the Planning & Building office in Fort Bragg. On April 22, 2025, the BOS approved agreement no. 25-031, in the amount of $226,265.88, which was lab...
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