TO: BOARD OF SUPERVISORS
FROM: Public Health
MEETING DATE: May 5, 2026
DEPARTMENT CONTACT:
Marlayna Bourbonnais
PHONE:
707 234-6635
DEPARTMENT CONTACT:
Jonathan Armas
PHONE:
707 234-6639
ITEM TYPE: Consent Agenda
TIME ALLOCATED FOR ITEM: N/A
AGENDA TITLE:
title
Approval of First Amendment to BOS Agreement No. 25-052 with Toshiba America Business Solutions, Inc. (Toshiba), in the Amount of $33,972, for a New Total of $212,492 for Backfile Scanning, Effective May 20, 2025, through June 30, 2026
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RECOMMENDED ACTION/MOTION:
recommendation
Approve first amendment to BOS Agreement No. 25-052 with Toshiba America Business Solutions, Inc. (Toshiba), in the amount of $33,3972 for a new total of $212,492 for Backfile Scanning, effective May 20, 2025, through June 30, 2026; authorize the Health Services Director to sign any future amendments that do not increase the maximum amount; and authorize the Chair to sign same.
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PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
May 20, 2025, 3ae) Approval of Agreement 25-052 for Backfile Scanning.
SUMMARY OF REQUEST:
Toshiba America Business Solutions, Inc., was previously utilized for document imaging services, including scanning/converting all hard copy documents into electronic format for records management and retention. This amendment will provide the funds necessary to complete the backfile scanning project.
ALTERNATIVE ACTION/MOTION:
Provide alternative direction to staff.
STRATEGIC PLAN PRIORITY DESIGNATION: An Effective County Government
SUPERVISORIAL DISTRICT: ALL
VOTE REQUIREMENT: Majority
SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: N/A
FISCAL DETAILS:
SOURCE OF FUNDING: EHADMIN 4011
CURRENT F/Y COST: $212,492
BUDGET CLARIFICATION: 25/26 $212,492
ANNUAL RECURRING COST: N/A
BUDGETED IN CURRENT F/Y (IF NO, PLEASE DESCRIBE): Yes
REVENUE AGREEMENT: No
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO LIAISON: Executive Office
CEO REVIEW: Yes
CEO COM...
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