TO: BOARD OF SUPERVISORS
FROM: Executive Office
MEETING DATE: June 23, 2026
DEPARTMENT CONTACT:
Scott Morgan
PHONE:
707-463-4441
DEPARTMENT CONTACT:
Sara Pierce
PHONE:
707-463-4441
ITEM TYPE: Consent Agenda
TIME ALLOCATED FOR ITEM: N/A
AGENDA TITLE:
title
Approval of Agreement with Toshiba Business Solutions in the Amount of $226,425 for Maintenance Services of the County's Toshiba Multifunction Copier Fleet from July 1, 2026, to June 30, 2029
End
RECOMMENDED ACTION/MOTION:
recommendation
Approve Agreement with Toshiba Business Solutions (Toshiba) in the amount of $226,425 for maintenance services of the County's Toshiba multifunction copier fleet from July 1, 2026, to June 30, 2029; authorize the Purchasing Agent to execute any and all necessary documents related to the transaction; authorize the Purchasing Agent to sign any future amendments to the Agreement that do not alter the fiscal aspects of the Toshiba Maintenance contract; and authorize Chair to sign same.
End
PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
None.
SUMMARY OF REQUEST:
The Executive Office Purchasing Division is responsible for the administration, support and maintenance of the County's multifunctional copier devices. In December 2025 the County entered into an agreement for the acquisition of 96 multifunctional copier devices. Under the terms of the lease agreement, all maintenance and services support shall be provided by the supplier, Toshiba Business Solutions, for the duration of the agreement. The proposed maintenance agreement is the result of the LA World Airports competitive contract. The Purchasing Division determined the use of eligible cooperative agreements (piggybacking) from other agencies, where usage volume is significantly higher, would result in better pricing than what Mendocino County could secure independently. The Purchasing Division recommends contracting with Toshiba Business solutions for multifunction copier maintenance and support. ...
Click here for full text