TO: BOARD OF SUPERVISORS
FROM: Library
MEETING DATE: December 16, 2025
DEPARTMENT CONTACT:
Mellisa Hannum
PHONE:
707-882-3114
DEPARTMENT CONTACT:
Barb Chapman
PHONE:
707-367-8216
ITEM TYPE: Consent Agenda
TIME ALLOCATED FOR ITEM: N/A
AGENDA TITLE:
title
Approval of Standard Services Agreement with Bibliotheca in the Amount of $169,000 for Self-Checkout and Radio-Frequency Identification (RFID) Equipment and Services Effective Upon Execution through December 16, 2028, in Order to Update Library Circulation Systems at all Mendocino County Library Branches and the Bookmobile
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RECOMMENDED ACTION/MOTION:
recommendation
Approve standard services Agreement with Bibliotheca in the amount of $169,000 for self-checkout and Radio-Frequency Identification (RFID) equipment effective upon execution through December 16, 2028, in order to update the library circulation systems at all Mendocino County Library branches and the Bookmobile; and authorize Chair to sign same.
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PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
None.
SUMMARY OF REQUEST:
Mendocino County Library offers a wide range of informational, educational, cultural, and recreational materials for checkout and serves residents with six library branches located in Ukiah, Willits, Covelo, Fort Bragg, Point Arena, Laytonville, and other locations with the Bookmobile and the outreach van. The Library has approximately 151,000 physical items which may be checked out by library patrons, of which about 36,000 items have RFID tags. The newest branch, Laytonville, is the only branch that is fully RFID tagged. This project would bring all branches up to date with the modern system of using RFID tags which encode the barcode of each item and make checking in, checking out, and inventorying the items much simpler. Additionally, the current self-checkout computers are very old and due for replacement.
Request for proposal #028-25 was completed for the Library Self-Checkout and RFID Equipment pro...
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