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File #: 16-1046    Version: 1 Name:
Type: Resolution Status: Approved
File created: 9/26/2016 In control: Human Resources
On agenda: 10/18/2016 Final action: 10/18/2016
Title: Adoption of Resolution Authorizing Adoption of the Classification of Assistant Clerk-Recorder/Registrar and the Abolishment of Assistant Clerk-Recorder and Assistant Registrar of Voters Classifications; Approval of Changes to the Position Allocation Table as Follows: Elections, Budget Unit 1410 - Delete One (1) Full-Time Equivalent (FTE) Assistant Registrar of Voters; Add One (1) FTE Assistant Clerk-Recorder/Registrar; and Authorization for the Reclassification and Salary Adjustment of the Affected Incumbent
Sponsors: Human Resources
Attachments: 1. Resolution 16-131, 2. Assistant Clerk-Recorder-Registrar Class Spec 9-16

 

To:  Board of Supervisors

FromHuman Resources

Meeting DateOctober 18, 2016

 

Department Contact:  

Heidi Dunham

Phone: 

234-6600

Department Contact:  

Tim Mitchell

Phone: 

234-6600

 

Item Type:   Consent Agenda

 

Time Allocated for Item: N/A

 

 

Agenda Title:

title

Adoption of Resolution Authorizing Adoption of the Classification of Assistant Clerk-Recorder/Registrar and the Abolishment of Assistant Clerk-Recorder and Assistant Registrar of Voters Classifications; Approval of Changes to the Position Allocation Table as Follows: Elections, Budget Unit 1410 - Delete One (1) Full-Time Equivalent (FTE) Assistant Registrar of Voters; Add One (1) FTE Assistant Clerk-Recorder/Registrar; and Authorization for the Reclassification and Salary Adjustment of the Affected Incumbent

End

 

Recommended Action/Motion:

recommendation

Adopt Resolution authorizing adoption of the classification of Assistant Clerk-Recorder/Registrar and the abolishment of Assistant Clerk-Recorder and Assistant Registrar of Voters classifications; approve changes to the Position Allocation Table as follows: Elections, Budget Unit 1410 - delete one (1) Full-Time Equivalent (FTE) Assistant Registrar of Voters; add one (1) FTE Assistant Clerk-Recorder/Registrar; authorize the reclassification and salary adjustment of the affected incumbent; and authorize Chair to sign same.

End

 

Previous Board/Board Committee Actions:

On June 21, 2016, the Board of Supervisors adopted the Master Position Allocation Table for FY 2016 - 2017 Budget, Resolution No. 16-071.

 

Summary of Request

The Human Resources Department is charged, as part of the overall maintenance of the classification and compensation plan, to evaluate current classifications, create new classifications (including appropriate salary levels), reclassify positions, examine requests for salary grade adjustments, analyze allocations, and make recommendations for additions, modifications, and corrections.

 

The Assessor-Clerk-Recorder’s Office is comprised of three primary divisions: Assessor, Clerk-Recorder, and Elections.  At one time, each division within the office had an allocation for a primary assistant, but for some time, the Clerk-Recorder’s Division has maintained operation without an Assistant Clerk-Recorder.  Instead, the Assistant Registrar of Voters, responsible for the oversight of the Elections Division, has assumed many of those duties.  It is the Assessor-Clerk-Recorder’s wish to continue operating in this revised structure, formally combining the positions of Assistant Clerk-Recorder and Assistant Registrar of Voters.  Human Resources is recommending a salary grade adjustment to align the new classification with those performing in a similar capacity.

 

The Civil Service Commission approved the reclassification on September 21, 2016.  Human Resources has conducted the necessary communications with the appropriate bargaining unit.  The costs associated will be absorbed within the existing budget allocations.

 

Alternative Action/Motion:

Direct staff to study alternatives.

 

Supplemental Information Available Online at: For complete classification specification information, please visit https://www.governmentjobs.com/careers/mendocinoca/classspecs

 

 

Fiscal Impact:

Source of Funding: BU 1410

Budgeted in Current F/Y: No

 

Current F/Y Cost: $5,944 Increase

Annual Recurring Cost: $8,587 Increase

 

 

 

 

Supervisorial District:  All

Vote Requirement:  Majority

 

Agreement/Resolution/Ordinance Approved by County Counsel: Yes

 

CEO Liaison: Janelle Rau, Deputy CEO

 

 

CEO Review: Yes 

 

 

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