To: Board of Supervisors
From: Executive Office
Meeting Date: July 23, 2019
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with FRC Inc. in the Amount of $467,000 for the EOC/Jail Programs Building Roof and HVAC Equipment Replacement Project - Located at 951 Low Gap Road, Ukiah, CA, Effective When Agreement Becomes Fully Executed through November 30, 2019; and Authorization for the Facilities and Fleet Division Manager to Act as Project Manager and Approve Change Orders for the Project, Pursuant to Public Contract Code Section 20142
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Recommended Action/Motion:
recommendation
Approve Agreement with FRC, Inc. in the amount of $467,000 for the EOC/Jail Programs Building Roof and HVAC Equipment Replacement Project, Effective When Agreement Becomes Fully Executed through November 30, 2019; and authorize chair to sign same; and authorize the Facilities and Fleet Division Manager to act as Project Manager and approve change orders for the project pursuant to Public Contract Code section 20142.
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Previous Board/Board Committee Actions:
In December of 2018 the Board of Supervisors prioritized and approved the creation of new projects for the Main Jail Roof Replacement and the EOC/Jail Programs Building Roof Replacement, funded with $1,000,000 of one time funds. In January of 2019 the Board authorized the transfer of an additional $1,000,000 from reserves to ensure that sufficient funding was available to proceed with these priority roof projects and the next phase of the Administration Center Roof and HVAC Equipment Project.
Summary of Request:
In May of 2019 the EOC/Jail Programs Roof and HVAC Replacement Project was issued for bid, and bids were received on June 6th. The low bid came from FRC, Inc. in the amount of $467,000. The work will be completed this year. The Executive Office, Facilities and Fleet Division recommends approval of contract award to FRC, Inc.
The bid for the Main Jail Roof and HVAC Equipment Replacement, including an allowance for rot repair, is $1,023,767, is from Garland/DBS. Awarding these projects and including sufficient funds for design, engineering and construction contingencies will require $1,520,000 of the $2,000,000 allocated for priority roof projects. The balance of $480,000 will be allocated to the Administration Center Phase 2 project per Board direction which will bring that project budget to $2,189,518.
Alternative Action/Motion:
Reject all bids and provide staff with further direction.
Supervisorial District: District 2
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Budget Unit 1710 - CI 757 |
budgeted in current f/y: Yes |
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current f/y cost: $467,000.00 |
if no, please describe: |
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annual recurring cost: No |
revenue agreement: N/A |
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budget clarification: Main jail roof and jail program/EOC roof replacement project costs leave a balance of $480,000 to be allocated to the Admin Center Phase 2 project, which will bring the available funding for that project to $2,189,518.
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: July 24, 2019 |
Executed Item Number: Agreement Number: 19-187 |
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Note to Department Number of Original Agreements Returned to Dept: 2 Original Agreement Delivered to Auditor? Yes |
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