To: Board of Supervisors
From: Executive Office
Meeting Date: July 23, 2019
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization for the Facilities & Fleet Manager to Establish Capital Improvement Projects for the North Yokayo Center HVAC Unit 9 Emergency Replacement in the Amount of $20,000 and Emergency Power for the Emergency Operation Center Policy Room (Administration Center) in the Amount of $18,000
End
Recommended Action/Motion:
recommendation
Authorize the Facilities and Fleet Division Manager to establish Capital Improvement Projects for the North Yokayo Center HVAC Unit 9 Emergency Replacement in the amount of $20,000 and Emergency Power for the Emergency Operation Center Policy Room (Administration Center) in the amount of $18,000.
End
Previous Board/Board Committee Actions:
Approval of the 2019-2020 Capital Improvement Budget including allocation of $100,000 for Unanticipated Capital Projects
Summary of Request:
Failure of the existing HAVC unit 9 on the North Yokayo Center building required the emergency replacement of the unit. Project costs are reimbursable from the Health and Human Services Agency.
The Public Utilities Commission and PG&E decisions to cut power to transmission lines under extreme fire conditions increased the likelihood of loss of power during declared County Emergencies. The Emergency Operation Center’s Policy Room (located in the Administration Center) will be transferred to an emergency panel that will be powered by generator in the event of a power outage. Project costs are reimbursable from the IT Reserve.
Annual Budgeting for the Capital Improvement Fund includes allocations for maintenance and upkeep projects that are not know when the budget is created. In this fiscal year these have been divided into general categories for greater clarity; the categories and their current budget projections are:
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Project Title |
2018-19 Adj. Budget |
Remaining Budget |
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Unanticipated Capital Projects |
$100,000 |
$100,000 |
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Painting and Exterior Maintenance |
$35,000 |
$35,000 |
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County-Wide Tree Removal Program |
$20,000 |
$20,000 |
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Roof Repairs |
$50,000 |
$50,000 |
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ADA Improvements |
$5,000 |
$ 5,000 |
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HVAC Systems Upgrades and Replacement |
$65,000 |
$65,000 |
Individual projects are created as the need arises and budgeted from these allocations based on estimates from the Facilities and Fleet Division. Facilities and Fleet recommends budgeting for these projects from the Unanticipated Capital Projects line, however, reimbursement for these projects in will supplement the available budget upon receipt.
Alternative Action/Motion:
Provide direction to staff.
Supervisorial District: District 2
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 1710 Capital Improvement |
budgeted in current f/y: Yes |
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current f/y cost: $38,000 |
if no, please describe: |
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annual recurring cost: None |
revenue agreement: No |
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budget clarification: These projects will be funded through BU 1710, with reimbursements from HHSA and the IT Reserve.
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: July 24, 2019 |
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