To: Board of Supervisors
From: Executive Office
Meeting Date: May 19, 2020
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization to Award a Contract to Cupples and Sons Construction, Inc. in the Amount of $1,640,000 for the Administration Center Roof and HVAC Replacement Project Phase 2 at 860 North Bush Street, Ukiah, CA and Authorization for the Facilities and Fleet Division Manager to Act as Project Manager to Approve Change Orders for the Project, Pursuant to Public Contract Code Section 20142
End
Recommended Action/Motion:
recommendation
Authorize contract award to Cupples and Sons Construction, Inc. in the amount of $1,640,000 for the Administration Center Roof and HVAC Replacement Project Phase 2 at 860 North Bush Street, Ukiah, CA and authorize Chair to sign same, further authorize the Facilities and Fleet Division Manager to act as Project Manager to enter contracts and approve change orders for the project, pursuant to Public Contract Code section 20142.
End
Previous Board/Board Committee Actions:
On March 27, 2018, Rejection of all bids for BID 81-18 for the Administration Center Roof and HVAC Replacement Project - South Wing. On December 18, 2018 Board Direction to move forward with prioritizing Main Jail, Emergency Operations Center and Administration Center Roof replacement projects in that order and to withdraw $1 million from Reserves for these priority roof projects. Approval of the 2019-2020 Budget, including allocation of $2,187,751 of funding for Administration Center Roof Replacement.
Summary of Request:
Capital Improvement Project CI780 was developed to complete the Roof and HVAC Replacement for the Administration Center building. The first phase, covering the Northwest part of the building was completed in early 2017 and design for the second phase to cover the South and East portions was completed later that year. The low bid for the South and East wings in late 2017 significantly exceeded the budget allocated for the project and those bids were rejected; direction was subsequently provided to staff to split the project into several phases. Currently the remaining roof replacement work is divided into three portions from east to west. BID 08-20 for Phase 2 included the Base Bid for the East Wing including Environmental Health and Planning up to but not including the public counter areas. Alternate 1 extended the cut off to the line of the Human Resources hallway. Bids were received on April 16th. Cupples and Sons Construction, Inc. was the low bidder with a Base Bid of $1,640,000 and an Alternate Bid price of $1,285,000 for a combined bid of $2,925,000. Bid results are attached. Without the available funding needed to award the combined bid, it is the recommendation of the Executive Office, Facilities and Fleet Division to award the Base Bid only in the amount of $1,640,000.
Since the bid opening, a protest was received from the second bidder, alleging subcontractor listing errors. These allegations do not disqualify the low bid from award. County Staff has issued responses to the letter of protest, and the protester’s lack of response to date suggests that their protest is effectively withdrawn.
Alternative Action/Motion:
Reject all bids and provide direction to staff.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: BU 1710 |
budgeted in current f/y: Yes |
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current f/y cost: $1,640,000 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: Project award will leave approximately $550,000 in the Capital Improvement Fund as partial funding for the final phase(s) of the Administration Center roof replacement project. Additional funding to complete this critical roof replacement will be needed in future years. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: May 20, 2020 |
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