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File #: 20-0523    Version: 1 Name:
Type: Agreement Status: Consent Agenda
File created: 6/3/2020 In control: Human Resources
On agenda: 7/21/2020 Final action:
Title: Approval of First Amendment to Standard Services Agreement No. PA 18-219 with Qcera, Inc., in the Amount of $15,100 for a New Agreement Total of $65,100 for Cloud Based Software Subscription Services for Employee Leave Management, Extending the Termination Date from October 2, 2020 to October 2, 2021
Sponsors: Human Resources
Attachments: 1. Agreement 20-112, 2. Qcera Amendment for BOS

TO: Board of Supervisors
FROM: Human Resources
MEETING DATE: July 21, 2020


DEPARTMENT CONTACT:
William Schurtz
PHONE:
234-6600
DEPARTMENT CONTACT:
Cherie Johnson
PHONE:
234-6600


ITEM TYPE: Consent Agenda

TIME ALLOCATED FOR ITEM: N/A


AGENDA TITLE:
title
Approval of First Amendment to Standard Services Agreement No. PA 18-219 with Qcera, Inc., in the Amount of $15,100 for a New Agreement Total of $65,100 for Cloud Based Software Subscription Services for Employee Leave Management, Extending the Termination Date from October 2, 2020 to October 2, 2021
End

RECOMMENDED ACTION/MOTION:
recommendation
Approve first amendment to Standard Services Agreement No. PA 18-219 with Qcera, Inc., in the amount of $15,100 for a new Agreement total of $65,100 for cloud based software subscription services for employee leave management extending the termination date from October 2, 2020 to October 2, 2021 and authorize the Human Resources Director to approve future amendments that do not exceed 10% of the current annual cost; and authorize Chair to sign same.
End

PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
N/A

SUMMARY OF REQUEST:
In 2018 Human Resources began using Qcera Leave Source (Qcera) to manage employee leaves. Qcera allows staff to track short and long term leaves including State and Federal mandated leaves, as well as County specific leaves provided to its employees. Most recently Qcera has been used to track employee leave time under the Families First Coronavirus Response Act. The program is also used to notify employees of insurance related premiums due while the employee is on leave and to notify supervisors of an employee's anticipated return to work date.

The automated nature of the software has greatly reduced the time required to accept, review, approve (or deny) leave time requested by employees.

Qcera is in full compliance with all Federal and State leave laws and will automatically update as laws change.

Human Resou...

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