To: Board of Supervisors
From: Health and Human Services Agency
Meeting Date: August 4, 2020
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Department Contact: |
Tammy Moss Chandler |
Phone: |
463-7774 |
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Department Contact: |
Megan Van Sant |
Phone: |
463-7733 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Second Amendment to Agreement No. SS-19-063, PA No. 18-351 with WellSky Corporation in the Amount of $66,087.50 for a New Total of $114,522.50 to Provide Subscription Services for the Homeless Management Information System (HMIS), Effective July 1, 2019 through a New End Date of June 30, 2021
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Recommended Action/Motion:
recommendation
Approve retroactive second Amendment to Agreement No. SS-19-063, PA No. 18-351 with WellSky Corporation in the amount of $66,087.50 for a new total of $114,522.50 to provide subscription services for the Homeless Management Information System (HMIS), effective July 1, 2019 through a new end date June 30, 2021; authorize the Health and Human Services Agency Director or designee to sign any future amendments that do not increase the maximum amount; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
N/A
Summary of Request:
WellSky Corporation hosts the Mendocino County Homeless Services Continuum of Care’s (MCHSCoC) Homeless Management Information System (HMIS) software. HMIS software, which is used by local homeless service providers for data collection, is required by 24 CFR Part 583, the federal regulation that establishes operational and funding requirements for the Continuum of Care program. Without an HMIS, the MCHSCoC and local homeless services providers within Mendocino County would be ineligible for mainstream federal and state homeless funding. The proposed Amendment with WellSky Corporation renews subscription services (i.e. cloud services) enabling continued use of the software, and authorizes system improvements as needed for maintenance.
Wellsky specifically requested an Amendment to the 2019-20 contract; however, the Contractor was unable to return the signed Amendment until after the deadline for the last Board meeting in June. This necessitated a retroactive start date.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: <https://handupnothandoutmendo.com/homeless-management-information-system-hmis>
Fiscal Details:
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source of funding: HHSA/Social Services/Adult and Aging Services: $40,087.5; HHSA/Social Services/HUD HMIS Capacity Building Grant CA1822H9T091800: $16,000; HHSA/BHRS/SAMHSA Finding Home Grant No. 3H79TI080488-02S1: $10,000 |
budgeted in current f/y: Yes |
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current f/y cost: $66,087.50 |
if no, please describe: |
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annual recurring cost: $66,087.50 |
revenue agreement: No |
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budget clarification: |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Darcie Antle, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved |
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Date: August 5, 2020 |
Executed Item: Agreement Number: 20-116 |
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Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? Yes |
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