To: Board of Supervisors
From: Health and Human Services Agency
Meeting Date: August 4, 2020
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Department Contact: |
Tammy Moss Chandler |
Phone: |
463-7774 |
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Department Contact: |
Bekkie Emery |
Phone: |
463-7761 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Amendment to Agreement No. SS-19-076, Purchasing Agent No. 20-51 with Eversole Mortuary, Inc. in the Amount of $17,000 for a New Total of $67,000 to Provide the Handling and Disposition of Last Remains of Decedents of Mendocino County Who Have No Relatives or Other Person Legally Empowered to Authorize Cremation and Disposition, Effective July 1, 2019 through June 30, 2020
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Recommended Action/Motion:
recommendation
Approve retroactive Amendment to Agreement No. SS-19-076, Purchasing Agent No. 20-51 with Eversole Mortuary, Inc. in the amount of $17,000 for a new total of $67,000 to provide the handling and disposition of last remains of decedents of Mendocino County who have no relatives or other person legally empowered to authorize cremation and disposition, effective July 1, 2019 through June 30, 2020; authorize the Health and Human Services Agency Director or designee to sign any future amendments to the Agreement that do not increase the maximum amount; and authorize the Chair to sign the same.
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Previous Board/Board Committee Actions:
N/A
Summary of Request:
Mendocino County Health and Human Services Agency (HHSA), Adult and Aging Services, issued a Request for Proposal (RFP) for indigent cremations on May 18, 2019. HHSA received one proposal in response to that RFP from Eversole Mortuary. The proposal from Eversole Mortuary was evaluated, ranked and they were found to be qualified to provide indigent cremation services throughout Mendocino County. Eversole Mortuary was awarded the contract in September 2019.
Eversole Mortuary has operated as a funeral home in Ukiah since 1893, and has been contracting with the County for cremation services for over ten years. Pursuant to the current contract, Eversole Mortuary provides the following services: retrieval of body of decedent; storage and cremation; professional funeral director services; and completion and filing of applicable forms and records.
The proposed amendment will allow Eversole Mortuary to provide additional cremation services than originally budgeted at the start of Fiscal Year 2019-20. The need for more cremations late in the fiscal year did not allow sufficient time to request Board approval of an amendment prior to the end date of the contract.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: GR 5190 |
budgeted in current f/y: No |
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current f/y cost: $67,000 |
if no, please describe: |
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annual recurring cost: $50,000 |
revenue agreement: No |
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budget clarification: This is a general fund impact for fiscal year 2019-20 |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Darcie Antle, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved |
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Date: August 5, 2020 |
Executed Item: Agreement Number: 20-117 |
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Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? Yes |
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