To: Board of Supervisors
From: Sheriff-Coroner
Meeting Date: October 20, 2020
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Department Contact: |
Matthew Kendall |
Phone: |
463-4085 |
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Department Contact: |
My Lan Do Nguyen |
Phone: |
463-4408 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Amendment to BOS Agreement 10-207 with Tyler Technology, Inc. (Tyler) in the Amount of $438,642.73 to Pay Maintenance and Support Fees for Aegis MSP Public Safety Software Suite with a New Term Date of January 1, 2021 through December 31, 2023, with the Agreement Automatically Extended on Its Same Terms and Conditions for 99 Additional Periods not to Exceed 1 Year Each Unless Either Contractor or County Submits Written Cancellation
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Recommended Action/Motion:
recommendation
Approve Amendment to BOS Agreement 10-207 with Tyler Technology, Inc. in the amount of $438,642.73 to pay maintenance and support fees for Aegis MSP Public Safety Software Suite for a new term date of January 1, 2021 through December 31, 2023, with the Agreement automatically extended on its same terms and conditions for 99 additional periods not to exceed 1 year unless either Contractor or County submits written cancellation; authorize the Sheriff to sign future amendments that do not affect the total amount of the Agreement; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
On March 26, 2019, the Board approved an amendment to Agreement BOS 10-207 in the amount of $117,625 for Aegis CAD Upgrade for Computer Aided Dispatch Services.
Summary of Request:
Mendocino County Sheriff’s Office (MCSO) uses the Aegis MSP Public Safety software suite, provided by Tyler, for Law Enforcement Records Management System (LERMS), Mobile Data Computer (MDC) reporting, Computer Aided Dispatch (CAD), Jail Management System (MS) and California DOJ records access. The Tyler software suite has been use in since 2011. It is a critical system that services MCSO, Ukiah Police Department, Fort Bragg Police Department, Willits Police Department, Task Force, District Attorney, Probation, MC Welfare and Juvenile Hall.
The Amendment extends the termination date set out in BOS Agreement 10-207 from December 31, 2020 to December 21, 2023. The initial term of this Amendment commences on January 1, 2021 and remains in effect for three years. The Agreement will be automatically extended on its same terms and conditions for 99 additional periods not to exceed one year each unless either Contractor or County submits written cancellation. The maintenance and support fees for subsequent terms after the initial 3-year term will be invoiced at Tyler’s then-current rates. Upon request, Tyler will provide County with a three year maintenance fee table for County’s budgeting purposes.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 2310 862230 |
budgeted in current f/y: Yes |
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current f/y cost: $141,130 |
if no, please describe: |
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annual recurring cost: Varies based on Tyler’s then-current maintenance and support rates |
revenue agreement: No |
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budget clarification: $438,642.73 for the initial 3-year term; year 1 $140,518.56; year 2 $146,139.30; year 3 $151,984.87. Maintenance and support fees for subsequent terms after the initial term will be at Tyler’s then-current rates. |
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved |
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Date: October 21, 2020 |
Executed Item Type: Agreement Number: 10-207-A2 |
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Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? Yes |
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