To: Board of Supervisors
From: Human Resources
Meeting Date: October 20, 2020
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Department Contact: |
William Schurtz |
Phone: |
234.6600 |
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Department Contact: |
Juanie Cranmer |
Phone: |
234.6600 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Amending Resolution Number 95-142 and Authorizing the Destruction of Inactive Personnel Files and Past Recruitment Files Pursuant to California Government Code Section 26202 and Mendocino County Civil Service Rules V, Section 7
End
Recommended Action/Motion:
recommendation
Adoption of Resolution authorizing amending Resolution Number 95-142 and authorizing the destruction of inactive personnel files and past recruitment files pursuant to California Government Code Section 26202 and Mendocino County Civil Service Rules V, Section 7; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
On July 11, 1995 the Board of Supervisors adopted the Resolution Number 95-142.
Summary of Request:
Resolution Number 95-142 allows for the destruction of inactive personnel files after fifteen (15) years. In addition to finding little need to reference files older than five (5) to seven (7) years, keeping files for fifteen (15) years has become a storage space issue. The California State Department of Industrial Relations requires employment records be retained no less than three (3) years after the employee terminates. Human Resources is seeking amendment to the resolution to allow for the destruction of inactive personnel files after seven (7) years.
The attached Resolution amends Resolution Number 95-142, to allow for the destruction of inactive personnel files after seven (7) years and seeks authorization to destroy inactive personnel files from December 2012, or earlier. The resolution further seeks authorization to destroy inactive recruitment files in accordance with Civil Service Rule V, Section 7 which requires recruitment and examination files be retained for a period of three (3) years.
Human Resources is requesting authorization to destroy those records specifically identified in the corresponding Resolution.
Alternative Action/Motion:
Do not adopt recommendations and direct staff to study alternatives.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: N/A |
budgeted in current f/y: N/A |
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current f/y cost: N/A |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: N/A |
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budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Adopted |
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Date: October 21, 2020 |
Executed Item Type: Resolution Number: 20-140 |
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