To: Board of Supervisors
From: Health and Human Services Agency
Meeting Date: November 3, 2020
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Department Contact: |
Tammy Moss Chandler |
Phone: |
463-7774 |
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Department Contact: |
Bekkie Emery |
Phone: |
463-7761 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Agreement with Bailey Data Management in the Amount of $19,000 to Provide Maintenance and Support for the MendoFRC Database Used by Family Resource Centers Within Mendocino County, Effective July 1, 2020 through June 30, 2021
End
Recommended Action/Motion:
recommendation
Approve retroactive Agreement with Bailey Data Management in the amount of $19,000 to provide maintenance and support for the MendoFRC database used by Family Resource Centers within Mendocino County, effective July 1, 2020 through June 30, 2021; authorize Health and Human Services Agency Director or designee to sign any future amendments to the Agreement that do not exceed the annual maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
N/A
Summary of Request:
Bailey Data Management created and maintains the MendoFRC databased used by Family Resource Centers (FRCs) within Mendocino County, which includes eight non-profit FRCs and two County operated FRCs. This database has been used for over ten years to track participants, demographic information and services provided by each of the FRCs which is required for annual reporting to the California Office of Child Abuse Prevention for funding received through Promoting Safe and Stable Families, Community Based Child Abuse Prevention and Child Abuse Prevention, Intervention and Treatment funding.
Due to COVID-19, workload priorities have shifted daily to cover program operations, changing program operational needs, filling in for staffing gaps and reassessing services provided under contracts to determine what services are able to continue and in what manner to comply with Federal, State and Local requirements. This has taken time away from standard review of contracts and has necessitated additional time in contract preparation to plan for a variety of service needs and service delivery methods due to future uncertainty as to what may be permitted and when. This process necessitated a retroactive Agreement.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Federal, State, Realignment |
budgeted in current f/y: Yes |
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current f/y cost: $19,000 |
if no, please describe: |
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annual recurring cost: $19,000 |
revenue agreement: No |
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budget clarification: |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Darcie Antle, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved |
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Date: November 3, 2020 |
Executed Item Type: Agreement Number: 20-147 |
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Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? No |
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