To: Board of Supervisors
From: Transportation
Meeting Date: December 8, 2020
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Department Contact: |
Howard N. Dashiell |
Phone: |
463-4363 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 30 Minutes |
Agenda Title:
title
Discussion and Possible Action Including Direction Regarding Various Solid Waste Matters (Countywide)
(Sponsor: Transportation)End
Recommended Action/Motion:
recommendation
Receive presentation and provide direction to Department of Transportation regarding various solid waste matters (Countywide)
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
• Franchise Area #2 Contract Extension - The Franchise Agreement for Franchise Area #2 with Waste Management (WM) will expire on June 30, 2021. Due to the continued uncertainty of the Central Coast Transfer Station, as well as requirements to implement extensive new and pending legislation affecting hauling contracts, it would be very difficult at this time to successfully procure solid waste hauling services on a long-term basis. Department of Transportation (DOT), working in collaboration with the City of Fort Bragg, whose Agreement with WM also expires on June 30, 2020, is recommending the Board extend the current Franchise Agreement with WM for a period of five years until a time when there can be more certainty in the necessary services. WM is willing to direct negotiate new agreements with both the County and the City, with five years being the minimum term to which they will agree. DOT requests the Board’s direction on the options to direct negotiate a short-term extension with WM or to re-bid the contract. DOT additionally requests Board direction regarding permanent continuation of the enhanced trash can servicing that was recently implemented in the Town of Mendocino, and incorporation of this additional expense into the traditional coastal vs. inland fee structure.
• Caspar Transfer Station Agreement - The current operations agreement and lease between the County of Mendocino and Solid Wastes of Willits, Inc. (SWOW), for operation of the Caspar Transfer Station is set to expire on June 30, 2021. Under the agreement, the County, with the concurrence of the City of Fort Bragg, has the option to extend the agreement one or more times to any date up to December 31, 2029, provided that written notice is given to SWOW not less than 180 days prior to the expiration date. In order to extend the agreement, notice would need to be provided to SWOW no later than December 30, 2020. At their meeting on November 18, 2020, the City/County Coastal Transfer Station Ad Hoc Committee (“Committee”) recommended the County move forward with providing the required notice. Upon direction from the Board, DOT is prepared to provide written notice to SWOW, as required by the agreement, and begin work on the extension to the agreement.
• Caspar Transfer Station Improvements -SWOW has submitted to the Committee a proposal for improvements to the Caspar Transfer Station to improve the efficiency of the current self-haul operations only, with no expansion or addition of curbside hauling transfer (see attached proposal). Proposed improvements primarily include increasing the height of the ramp area, adding concrete slabs and constructing a three-sided roof structure over the loading area. SWOW’s proposal offers several options for funding the improvements including using the current $3/yard surcharge and/or adjusting the gate fee. The Committee is waiting on further information regarding the cost of the improvements, as well as, legal obligations under the operations and lease agreement before taking any action or making final recommendations to the Board of Supervisors and City Council.
• Central Coastal Transfer Station Project Manager - On November 18, 2020, the Committee voted to use funds from the Caspar Transfer Station rent account to hire Tom Varga, retired Public Works Director for City of Fort Bragg, to act as the project manager and focus on moving the Coastal Transfer Station project forward. Mr. Varga will be hired by the County (DOT) as an extra-help employee and all expenses will be reimbursed from the funds in the account held by Mendo Recycle.
Alternative Action/Motion:
Do not provide direction to Department of Transportation
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: N/A |
budgeted in current f/y: N/A |
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current f/y cost: N/A |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: N/A |
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budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Direction Given to Staff |
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Date: December 10, 2020 |
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