To: Board of Supervisors
From: Executive Office
Meeting Date: January 26, 2021
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Department Contact: |
Janelle Rau |
Phone: |
463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization to Award a Contract to Coastal Mountain Electric in the Amount of $269,437 for the Sheriff Administration Main Service Replacement and Generator Project at 501 Low Gap Road, Ukiah, for the Period of February 1, 2021 through August 1, 2021 and Authorization for the Facilities and Fleet Division Manager to Act as Project Manager to Approve Change Orders for the Project, Pursuant to Public Contract Code Section 20142
End
Recommended Action/Motion:
recommendation
Authorize contract award to Coastal Mountain Electric in the amount of $269,437 for the Sheriff Administration Main Service Replacement and Generator Project at 501 Low Gap Road, Ukiah, for the Period of February 1, 2021 through August 1, 2021 and authorize Chair to sign same and authorize the Facilities and Fleet Division Manager to act as Project Manager to enter contracts and approve change orders for the project, pursuant to Public Contract Code section 20142.
End
Previous Board/Board Committee Actions:
Approval of the 2019-20 Second Quarter Budget adjustments including allocation of $233,346 Sheriff Administration Main Service Replacement Project in Budget Unit 1710.
Summary of Request:
Sheriff Administration Main Service Replacement Project was created through the 2019-20 Second Quarter budget adjustments with an amount of $233,346. This project request was based on the general direction to improve the operational capabilities of our critical 24/7 facilities during power failures. Because of the age and condition of the existing main service panels, any improvements for emergency power provisions could not be accomplished without replacement of the main service panels. The budget estimate for the approved project included only the new service panels and connections for a rental/mobile generator.
The Sheriff Administration Main Service panel serves the Sheriff Administration, Jail Building II, Jail Kitchen and Laundry, Inmate Services and Detectives. While there is an emergency back-up generator, it is only feeding emergency circuits such as the control room/security, data rooms, freezer and cooler and the Donovan Room. As design progressed it became apparent that a more comprehensive approach that includes replacing the existing 20 year old generator with a larger unit would provide the most cost effective means to making these critical public safety facilities resilient to any type of power outages well into the future.
The contract award in this item is for the work to replace the main service panels and install the new County purchased generator in this more comprehensive project. The total project cost including the design fees, generator purchase and project contingencies is projected to come in at $425,000 for a net increase to the project budget of $191,654. The request for this additional project funding will be presented during the mid-year budget presentation.
Alternative Action/Motion:
Reject all bids and provide alternate direction to staff for this project.
Supervisorial District: District 2
vote requirement: Majority
Supplemental Information Available Online At:
Fiscal Details:
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source of funding: BU 1710 |
budgeted in current f/y: Yes |
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current f/y cost: $425,000 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: Award exceeds current project budget of $233,346. Project Budget will need to be increased by $191,654 for a total project cost of $425,000 to include the purchase and installation of a new generator serving the entire Sheriff Administration and Inmate Services complex. Presentation of this increase will be included with the mid-year budget presentation.
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved |
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Date: January 27, 2021 |
Executed Item Type: Agreement Number: 21-006 |
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Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? No |
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