To: Board of Supervisors
From: Executive Office
Meeting Date: February 9, 2021
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Department Contact: |
Janelle Rau |
Phone: |
463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with Brokaw Design in the Amount of $120,000.00 for Design and Engineering Services to Complete Permit and Construction Documents for the Relocation of the 911 Communications Equipment and Related Sheriff’s Office Servers to a New Secure Facility at 589 Low Gap Road in Ukiah for the Period from the Date of Execution through December 31, 2022
End
Recommended Action/Motion:
recommendation
Approve agreement with Brokaw Design in the amount of $120,000 for the design and engineering services to complete permit and construction documents for the relocation of the 911 communications equipment and related sheriff’s office servers to a new secure facility at 589 Low Gap Road in Ukiah for the period from the date of execution through December 31, 2022; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
Approval of the 2020-2021 Budget including a Capital Improvement project for a new Hardened Building to Relocate 911 Communications Equipment and Servers in the amount of $160,000 and additional funding at First Quarter in the amount of $210,000.
Summary of Request:
The 911 Dispatch Center located at the west end of the Probation Building at 589 Low Gap Road serves as the hub of the Emergency Response communications system for all responding agencies in Mendocino County and neighboring communities. As has been previously reported to the Board, the original design for the 911 building located the communications equipment, network switching and data storage infrastructure in the basement of that facility. Waterproofing, cooling, ventilation and access issues associated with the basement location place this critical equipment at a higher than acceptable risk to damage and possible failure. At the direction of the Board, staff has developed preliminary designs for a standalone communications equipment building adjacent to the 911 facility and communications tower with related electrical improvements and back-up power system. This contract provides for the completion of the design and preparation of all required plans for permitting, bidding and construction.
Alternative Action/Motion:
Provide direction to staff.
Supervisorial District: District 2
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: BU 1710 |
budgeted in current f/y: Yes |
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current f/y cost: $120,000 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: Current project funding of $370,000 will cover the cost of design. Staff will bring forward an additional funding request for the construction phase during the mid-year budget report including the status of current grant applications for this work. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved |
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Date: February 9, 2021 |
Executed Item Type: Agreement Number: 21-014 |
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Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? No |
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