To: Board of Supervisors
From: Health and Human Services Agency
Meeting Date: May 25, 2021
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Department Contact: |
Bekkie Emery |
Phone: |
(707) 463-7761 |
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Department Contact: |
Jena Conner |
Phone: |
(707) 463-7991 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Agreement with Action Network Family Resource Center in the Amount of $20,788 for Promoting Safe and Stable Families - Family Reunification Services to Families in Mendocino County, Effective July 1, 2020 through June 30, 2021
End
Recommended Action/Motion:
recommendation
Approve retroactive Agreement with Action Network Family Resource Center in the amount of $20,788 for Promoting Safe and Stable Families - Family Reunification Services to families in Mendocino County, effective July 1, 2020 through June 30, 2021; authorize Health and Human Services Agency Assistant Director/ Social Services Director to sign any future amendments to the Agreement that do not exceed the annual maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
Action Network Family Resource Center provides a variety of community-based social services to children, adults and families within the South Coast area of Mendocino County, an area underserved with few services and providers. This Agreement provides funding to Action Network Family Resource Center to provide targeted family reunification services, which is a specific category of allowable funding within the Promoting Safe and Stable Families (PSSF) allocation, to Family & Children’s Services (FCS) clients who are parents and children in family reunification services. In Fiscal Year 2019-20, Action Network served 43 families and 181 parents/caregivers providing child abuse prevention and intervention services.
The PSSF annual allocation is one of three funding sources used to provide funding to all eight of the non-profit Family Resource Centers (FRCs) throughout the county to provide allowable child abuse prevention and intervention services. The PSSF allocation is inconsistent from year to year, sometimes by several thousand dollars, and had been declining in the past few years. However, Mendocino County’s allocation increased for Fiscal Year 20-21 by $8,240 for a total allocation of $77,857 per the allocation letter received November 6, 2020 (CFL 20/21-39). The total allocation is to be spread over four categories with a minimum of 20% spent in each of the categories, and the remaining 20% to be used in any or all of the four categories at the County’s determination. Each of the four PSSF categories has very specific target populations eligible to receive services under the funding, and very specific categories of services that are allowable. The County must provide an annual report to the California Department of Social Services (CDSS) regarding PSSF funding detailing the services provided, numbers served and the outcomes achieved through this allocation.
In previous years, the County contracted with the Family Resource Network covering all eight FRCs, and combined all three funding sources into a more general agreement. However, this resulted in the County being under a Quality Improvement Plan with CDSS as the services, data collection and evaluation were not meeting all requirements of each of the funding sources. Therefore, it is more efficient for the County to contract with each individual FRC for specific allowable services within a specific funding source, and assist the FRCs in focusing data collection and evaluation required to a specific program/funding source. This will ensure the County is meeting the program requirements and annual data and outcomes reporting requirements to ensure funding continues to support the FRCs.
Due to COVID-19, workload priorities have shifted daily to cover program operations, changing program operational needs, filling in for staffing gaps and reassessing services provided under contracts to determine what services are able to continue and in what manner to comply with Federal, State and Local requirements. This has taken time away from standard review of contracts and has necessitated additional time in contract preparation to plan for a variety of service needs and service delivery methods due to future uncertainty as to what may be permitted and when. In addition, over the past year, FCS has had several significant statewide programs, some newly required, that have taken much time and resources, which has diverted attention from the focus needed to revamp the FRC contracts. This process necessitated a retroactive Agreement. However, the Agreement for FY 2021-22 has been prepared timely to avoid the necessity for a retroactive Agreement for next fiscal year, subject to the State allocation.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Promoting Safe & Stable Families allocation |
budgeted in current f/y: Yes |
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current f/y cost: $20,788 |
if no, please describe: |
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annual recurring cost: $20,788 (fluctuates) |
revenue agreement: No |
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budget clarification: |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Darcie Antle, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved |
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Date: May 27, 2021 |
Executed Item Type: Agreement Number: 21-090 |
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Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? No |
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