To: Board of Supervisors
From: Executive Office
Meeting Date: June 22, 2021
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Department Contact: |
Janelle Rau |
Phone: |
463-4441 |
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Department Contact: |
Cody Snider |
Phone: |
234-6000 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with Nokia of America Corporation in the Amount of $389,848.62 for the Acquisition of Simulcast System Implementation and Related Services for the County Public Safety Microwave Radio Communications System; Authorize the Chief Executive Officer or her/his Designee to Execute any and all Documents in Relation to the Transaction; and Authorize the Chief Executive Officer or her/his designee to sign any Future Amendments to the Agreement That Do Not Alter the Fiscal Aspect of the Nokia of America Corporation Agreement for Equipment, Software and Services
End
Recommended Action/Motion:
recommendation
Approve the agreement with Nokia of America Corporation in the amount of $389,848.62 for the acquisition of simulcast system implementation and related services for the County Public Safety Microwave Radio Communications System; authorize the Chief Executive Officer or her/his designee to execute any and all documents in relation to the transaction; authorize the Chief Executive Officer or her/his designee to sign any future amendments to the agreement that do not alter the fiscal aspect of the Nokia of America Corporation agreement for equipment, software and services; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
In November 2018 the Board of Supervisors approved the Information Technology (IT) Master Plan, which stated that the public safety microwave system would require significant upgrades to replace obsolete equipment. On October 22, 2019 the Board accepted a presentation regarding an assessment and needs of the County’s public safety communications microwave system and radio network. On November 19, 2019 the Board approved funding needs identified in FY 2019-20 first quarter which included $1,600,500 in funding towards the public safety microwave phase I repeater replacement project. On April 20, 2020, the Board of Supervisors authorized the purchase of microwave repeaters in the amount of $1,600,500 for the public safety microwave phase I repeater replacement project. Regular updates regarding IT Master Plan projects have been provided to the Board via the Quarterly Budget.
Summary of Request:
The IT Master Plan was finalized and approved by the Board in November 2018. The IT Master Plan identified 99 infrastructure initiatives with an estimated fiscal cost of $20.7 million over five years. Multiple initiatives in the plan identified the need to replace various components of the County’s public safety microwave and radio network system as it is critical infrastructure that supports our public safety, emergency medical services, and fire protection stakeholders (as well as other County departmental operations).
On October 22, 2019 the Board accepted a presentation from Information Services regarding an assessment and needs of the County’s public safety communications microwave system and radio network. The presentation included the public safety communications microwave phase I repeater replacement as one of the critical infrastructure projects identified. The purpose of public safety communications microwave phase I repeater replacement project is to replace critical infrastructure with increasing failures due to obsolete and end of life equipment.
On April 20, 2020, the Board of Supervisors authorized the purchase of microwave repeaters and full allocation of $1,600,500 for the public safety communications microwave phase I repeater replacement project. During project creation, it was anticipated that the Information Services Division would complete implementation utilizing staff labor as project scope did not appear to categorize the project as a public project. Upon further review, and in consultation with the Facilities and Fleet Division, it was determined that the project qualified as a public project and staff labor was not permitted. Further, the proposal submitted by Nokia of America Corporation is through competitively bid NASPO contract # 05715/7-17-58-02. The Executive Office is requesting the Board of Supervisors approve the agreement with Nokia of America Corporation in the amount of $389,848.62, for the acquisition of simulcast system implementation and related services for the County Public Safety Microwave Radio Communications System.
Alternative Action/Motion:
Do not approve agreement and provide alternate direction to staff.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: IT Reserve |
budgeted in current f/y: Yes |
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current f/y cost: $0 - It is anticipated this agreement will be billed in FY 2021-22 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: During FY 2019-20 first quarter the Board of Supervisors allocated $3,750,285 to the IT reserve, of that, $1,600,500 was dedicated to the public safety microwave phase I repeater replacement project. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status: Approved |
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Date: June 25, 2021 |
Executed Item Type: Agreement Number: 21-139 |
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Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? No |
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