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File #: 21-0763    Version: 1 Name:
Type: Approval Status: Consent Agenda
File created: 6/21/2021 In control: Assessor/Clerk-Recorder
On agenda: 7/13/2021 Final action:
Title: Adoption of Resolution Approving the County of Mendocino to Establish an Electronic Recording Delivery System
Attachments: 1. Resolution 21-099, 2. Resolution, 3. CERTNA ERDS Client MOU-Mendocino.pdf, 4. CERTNA G2G MOU - Mendocino.pdf, 5. APPENDIX_A-Services_and_Benefits.pdf, 6. APPENDIX_B-CeRTNA_Client_Tier_Costs-1-1-2021.pdf, 7. APPENDIX_C-Workstation_Requirements.pdf, 8. Bill Text - AB-578 County recorders_ electronic recording.pdf

TO: Board of Supervisors
FROM: Assessor/Clerk-Recorder
MEETING DATE: July 13, 2021


DEPARTMENT CONTACT:
Skylar Gravatt
PHONE:
707-234-6827
DEPARTMENT CONTACT:
Katrina Bartolomie
PHONE:
707-234-6826






ITEM TYPE: Consent Agenda

TIME ALLOCATED FOR ITEM: N/A


AGENDA TITLE:
title
Adoption of Resolution Approving the County of Mendocino to Establish an Electronic Recording Delivery System
End

RECOMMENDED ACTION/MOTION:
recommendation
Adopt resolution approving the County of Mendocino Recorder to establish an Electronic Recording Delivery System; and authorize Chair to sign same.
End

PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
N/A

SUMMARY OF REQUEST:
The 2004 Electronic Recording Delivery Act authorizes the County Recorder, upon approval by resolution of the Board of Supervisors to establish an electronic recording delivery system to accept and return digital electronic records and specified digitized electronic records. The initial cost of implementation will be paid out of the Recorder Modernization fund. On-going support costs will be paid by the additional of a $1.00 fee for recorded documents. Electronic recording will allow for a more efficient recording process as well as reducing the County cost of preparing and mailing documents back to customers.

ALTERNATIVE ACTION/MOTION:
Do not approve the adoption of the resolution. Direct staff on next steps.

SUPERVISORIAL DISTRICT: ALL

VOTE REQUIREMENT: Majority



SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: HTTP://WWW.CERTNPORTAL.COM/INDEX.PHP

FISCAL DETAILS:
SOURCE OF FUNDING: Implementation will be paid out of non-general fund Recorder Modernization fund. Ongoing funding will be secured from an additional $1.00 fee for recording.
BUDGETED IN CURRENT F/Y: No
CURRENT F/Y COST: Estimated $23,215.70
IF NO, PLEASE DESCRIBE: N/A
ANNUAL RECURRING COST: $8000 (estimate based on number of documents recorded, varies)
REVENUE AGREEMENT: No
BUDGET CLARIFICATION: N/A
AGREEMENT/RES...

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