To: Board of Supervisors
From: Sheriff-Coroner
Meeting Date: July 13, 2021
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Department Contact: |
Matthew Kendall |
Phone: |
463-4085 |
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Department Contact: |
Brentt Blaser |
Phone: |
463-6497 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Agreement with Tamarack Management in the Amount of $69,500 to Prepare the Mendocino County Emergency Operations Plan and Support Annexes for the Office of Emergency Services for the Period of July 1, 2021 through June 30, 2022
End
Recommended Action/Motion:
recommendation
Approve Retroactive Agreement with Tamarack Management in the amount of $69,500 to prepare the Mendocino County Emergency Operations Plan (EOP) and Support Annexes for the Office of Emergency Service (OES) for the period of July 1, 2021 through June 30, 2022; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
On April 19, 2021, the Office of Emergency Services released a Request for Proposal (RFP) number OES-019-21 to prepare the Mendocino County Emergency Operations Plan (EOP) and support services. Mendocino County’s current Emergency Operations Plan (EOP) dated September 13, 2016, has endured five (5) federally declared disasters (2017 Redwood Fire, 2018 Mendocino Complex Fire, COVID-19 pandemic, 2020 Oak Fire, and the 2020 August Complex Fire). Additionally, the Operational Area has been struck by various unsupported disasters such as prolonged Pacific Gas & Electric (PG&E) Public Safety Power Shutoff (PSPS) events and winter storms since its adoption. According to the Federal Emergency Management Agency (FEMA) publication Developing and Maintaining Emergency Operations Plans Comprehensive Preparedness Guide (CPG) 101, emergency operations plans should be reviewed and revised every two years or following significant events.
County staff has identified the need to revise the EOP for the following reasons:
• Current county policies are not aligned with agency/staff roles and responsibility as defined within the Mendocino County Emergency Operations Plan (EOP);
• The EOP needs to address newer legislative policies pertaining, but not limited to; mass notification, the Americans with Disabilities Act and peoples with access and functional needs (AFN), and cultural diversity;
• Pandemic response protocols, best practices, and mitigation strategies need to be documented within the EOP and support Annexes; and
• Critical changes to emergency equipment and facility usage.
The Office of Emergency Services (OES) has been understaffed due to staff turnover and excessive response demands caused by numerous state/federal proclaimed/declared disasters. This service will align OES with industry standards and state and federal guidelines.
The term of this Agreement shall be from July 1, 2021, to June 30, 2022. The compensation payable to Tamarack Management shall not exceed $69,500 for the one-year term of this Agreement. Due to the lengthy RFP process and contract negotiation, this Agreement is being presented for retroactive consideration.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 2830 ES - 86219 - ESS20 |
budgeted in current f/y: Yes |
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current f/y cost: $0 |
if no, please describe: |
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annual recurring cost: $0 |
revenue agreement: No |
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budget clarification: One-time project funded by the FY 20 Emergency Management Performance Grant Supplemental (EMPG-S). |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Cherie Johnson, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved |
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Date: July 15, 2021 |
Executed Item Type: Agreement Number: 21-148 |
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Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? No |
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