To: Board of Supervisors
From: Health and Human Services Agency
Meeting Date: July 20, 2021
Department Contact: |
Bekkie Emery |
Phone: |
463-7761 |
Department Contact: |
Jesse Vanvoorhis |
Phone: |
463-7981 |
Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Second Amendment to BOS Agreement No. 21-056 with Left Coast Seafood Marketplace, LLC in the Amount $130,000 for a New Total of $330,000 to Provide Meals to Homebound Seniors in the Ukiah Area Due to the COVID-19 Pandemic Through the Great Plates Delivered Program, Effective April 6, 2021 Through a new End Date of July 9, 2021 (Original End Date June 30, 2021)
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Recommended Action/Motion:
recommendation
Approve retroactive second Amendment to BOS Agreement No. 21-056 with Left Coast Seafood Marketplace, LLC in the amount of $130,000 for a new total of $330,000 to provide meals to homebound seniors in the Ukiah area due to the COVID-19 pandemic through the Great Plates Delivered Program, effective April 6, 2021 through a new end date of July 9, 2021 (original end date June 30, 2021); and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
April 6, 2021, Item 4(g), BOS 21-056 ($100,000).
Summary of Request:
On April 24, 2020, Mendocino County Health and Human Services Agency (HHSA) became aware of available state funding for the “Great Plates Delivered” program, a meal delivery service for California’s older adults. Mendocino County HHSA immediately pursued this funding opportunity, and coordinated with state agencies, in addition to local restaurants, to launch the “Great Plates Delivered” program for the benefit of Mendocino County. The Great Plates Delivered program utilizes the Federal Emergency Management Agency (FEMA) Emergency Feeding Program Framework, which has a standard federal reimbursement of 75% of costs. Initially, California Office of Emergency Services (CalOES), in partnership with the California Department of Aging (CDA), contributed an additional 18.75% reimbursement, which resulted in an estimated county cost share of 6.25% of costs. In January 2021, by executive order from President Biden, the FEMA reimbursement amount was increased to 100% of eligible costs, effectively eliminating the county cost share; this order was retroactive to March 2020.
Great Plates Delivered has two purposes: 1) To help seniors (65+) and other adults (60-64) at high risk from COVID-19, (having documented exposure to COVID-19 or underlying health condition) to stay home and stay healthy by delivering three nutritious meals a day; and 2) To provide essential economic stimulus to local businesses struggling to stay afloat during the COVID-19 crisis.
HHSA originally coordinated with five restaurants to prepare and deliver up to three meals a day to local homebound seniors. After receiving positive response from the community, HHSA has coordinated with five additional restaurants to provide meals within Mendocino County. Over the past three months, Left Coast Seafood Marketplace provided services to program participants in the city of Ukiah and the surrounding area.
HHSA requests execution of the second amendment to the Great Plates Delivered contract with Left Coast Seafood Marketplace. The Board of Supervisors approved the initial Agreement in the amount of $100,000 on April 6, 2021, and authorized the first amendment to be signed by the County’s Purchasing Agent. The proposed second amendment is anticipated to be the last as the state announced recently that the program will end on July 9, 2021. The amendment will cover costs for 60 participants at an anticipated weekly average invoice amount of $27,720, when using the program’s established meal reimbursement amount of $66 per person, per day. While the contract was active, Left Coast Seafood Marketplace served 69 participants and delivered 5,969 meals.
The County received notification of the end of the Great Plates Delivered Program in June 2021, and therefore requests retroactive approval of the proposed amendment.
Alternative Action/Motion:
Return to staff for alternative handling.
Supervisorial District: District 2
vote requirement: Majority
Supplemental Information Available Online At: <HTTPS://COVID19.CA.GOV/RESTAURANTS-DELIVER-HOME-MEALS-FOR-SENIORS/>
Fiscal Details:
source of funding: IG |
budgeted in current f/y: No |
current f/y cost: Estimated $330,000 through July 9, 2021 |
if no, please describe: The State issued funding in response to the COVID-19 pandemic. |
annual recurring cost: N/A |
revenue agreement: No |
budget clarification: FEMA will reimburse 100% of the County's eligible costs for the Great Plates Delivered program. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
CEO Liaison: Darcie Antle, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved |
Date: July 22, 2021 |
Executed Item Type: Agreement Number: 21-056-A1 |
Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? No |
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