To: Board of Supervisors
From: Transportation
Meeting Date: August 3, 2021
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Department Contact: |
Howard N. Dashiell |
Phone: |
463-4363 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 15 Minutes |
Agenda Title:
title
Discussion and Possible Action Including Adoption of Resolution Authorizing Department of Transportation to Authorize, for an Amount Greater Than Previously Authorized, Department of Transportation Contract Number 200055 Bid Additives 1 and 2, for the Reconstruction and Widening of East Side Potter Valley Road, County Road 240, Milepost 4.95 to 5.09 and Milepost 6.37 to 6.58 (Potter Valley Area) (Continued from July 13, 2021)
(Sponsor: Transportation)
End
Recommended Action/Motion:
recommendation
Adopt Resolution authorizing Department of Transportation to authorize, for an amount greater than previously authorized, Department of Transportation Contract Number 200055 Bid Additives 1 and 2, for the reconstruction and widening of East Side Potter Valley Road, County Road 240, milepost 4.95 to 5.09 and milepost 6.37 to 6.58 (Potter Valley Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Minute Order (September 12, 2000), the Board of Supervisors (BOS) approved the East Side Potter Valley Road Reconstruction and Widening Project as the sole project to receive 2000 State Transportation Improvement Program (STIP) Augmentation funding, in the amount of some $3.82 million. By Resolution Number (No.) 00-202 (October 24, 2000), BOS approved Department of Transportation (DOT) Agreement No. 990099 with Rau and Associates, Inc., for project engineering, design, and environmental studies. By Resolution No. 21-047 (April 6, 2021), BOS approved the advertisement and award of DOT Contract No. 200055 at an estimated cost of $3,500,000. By Resolution No. 21-077 (May 25, 2021), BOS authorized DOT to award, for an amount greater than previously authorized, DOT Contract No. 200055 to Ghilotti Construction Company, Inc., in the amount of $4,221,020.76.
Summary of Request:
DOT has prepared, through consultant Rau and Associates, Inc., construction plans, specifications, estimates and contract documents for the reconstruction and widening of about four miles of East Side Potter Valley Road, and has completed the environmental, right of way and utility phases at a cost of some $5,128,729. Phase I of this project, DOT Contract No. 200055, includes the reconstruction, widening, and re-alignment of approximately 1 mile of road surface within the Mendocino County Maintained Road System, at an estimated average cost of $4.67M per mile when completed, on East Side Potter Valley Road, County Road (CR) 240, from milepost (M.P.) 5.58 to M.P. 6.58, and M.P. 4.95 to 5.09. This project is to be funded primarily with $3,150,000 in 2020/21 STIP funds. Bids were opened for this project on May 18, 2021, with the lowest responsive, responsible bidder being Ghilotti Construction Company, Inc. (Ghilotti), of Santa Rosa, California, with a base bid amount of $4,221,020.76, which is higher than the previously authorized estimate of $3,500,000. The base bid, plus Bid Additive 1 at $422,746.80, and Bid Additive 2 at $578,968.00, came to a total bid amount of $5,222,735.56. DOT submitted a letter to the BOS on May 31, 2021, requesting the Board consider using PG&E Settlement funds for authorization of DOT Contract No. 200055 Bid Additives 1 and 2. DOT requests and recommends the Board authorize the Director of Transportation to authorize, for an amount greater than previously authorized, DOT Contract No. 200055 Bid Additives 1 and 2, to Ghilotti Construction Company, Inc., in the amount of $1,001,718.80 for a total contract amount of $5,222,735.56 for the reconstruction and widening of East Side Potter Valley Road, and to utilize the PG&E Settlement funds for the needed additional funds in the amount of $1,001,718.80.
Alternative Action/Motion:
Provide direction to staff; or reject DOT Contract No. 200055 Bid Additives 1 and 2.
Supervisorial District: District 1
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: General Fund(PG&E Settlement) |
budgeted in current f/y: Yes |
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current f/y cost: $1,001,718.80 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: N/A |
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budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Adopted |
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Date: August 4, 2021 |
Executed Item Type: Resolution Number: 21-116 |
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