To: Board of Supervisors
From: Supervisor Gjerde, Supervisor Haschak, and Cultural Services Agency
Meeting Date: August 17, 2021
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Department Contact: |
Deborah Fader Samson |
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707-234-2872 |
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Department Contact: |
Barb Chapman |
Phone: |
707-367-8216 |
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Item Type: Consent Agenda |
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Time Allocated for Item: NA |
Agenda Title:
title
Adoption of Resolution Regarding A-87 Charges to the Library to Clarify Library Funds, Exemptions to A-87 Charges, and to Reconcile the Amount Owed and Create a Process to Ensure that Charges are Accurately Assessed Going Forward
(Sponsors: Supervisor Gjerde, Supervisor Haschak, and Cultural Services Agency)
End
Recommended Action/Motion:
recommendation
Adopt Resolution regarding A-87 charges to the Library to clarify Library funds, exemptions to A-87 charges, and to reconcile the amount owed to the Library and create a process to ensure that charges are accurately assessed going forward; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
The Board of Supervisors passed Resolution No. 16-015 on Feb. 6th, 2016.
Summary of Request:
The Board of Supervisors resolved on Feb. 6, 2016 that the Library was due a refund for mischarged A-87 costs. The resolution, while correcting past mistakes, did not include any wording to keep the same thing from happening in the future.
An Ad Hoc Committee composed of Supervisors Gjerde and Haschak, the County Librarian, the Cultural Services Agency Administrative Services Manager, three members of the Library Advisory Board, and the Auditor and Assistant Auditor decided that the original Resolution 16-015 should be amended to clarify what constitutes Library funds and what constitutes valid exemptions to A-87 charges.
This amendment does four things:
1.) It will require that Auditor’s Office, Cultural Services Agency, and Library Advisory Board to work together on another refund for the Library for mischarged costs incurred between February of 2016 and July of 2021.
2.) It clarifies all types of revenue categorized as Library money.
3.) It clarifies exemptions to A-87 charges.
4.) It works to eliminate the possibility of the same type of mistaken charges happening in the future by requiring that the Auditor’s office work with the Executive Office to come up with a plan to know when and when not to assess A-87 charges to the Library.
Alternative Action/Motion:
Provide staff with alternate direction.
How Does This Item Support the General Plan?
Yes, by providing support for:
• DE 6 Protection and preservation of cultural resources
• DE 7 Basic infrastructure to include libraries in place and fully funded on an ongoing basis
• DE 23 Access to affordable internet services for all residents
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At:
Fiscal Details:
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source of funding: Library Revenue |
budgeted in current f/y: No |
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current f/y cost: N/A |
if no, please describe: Amounts not yet known |
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annual recurring cost: No cost to Library |
revenue agreement: N/A |
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budget clarification: Auditor’s Office staff will work with CSA and Library Advisory Board staff to determine the amounts |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Cherie Johnson, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Adopted |
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Date: August 17, 2021 |
Executed Item Type: Resolution Number: 21-118 |
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