To: Board of Supervisors
From: Water Agency
Meeting Date: August 24, 2021
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Department Contact: |
H0ward N. Dashiell |
Phone: |
463-4363 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 30 Minutes |
Agenda Title:
title
Discussion and Possible Action Including Adoption of Resolution Authorizing the Grant Application, Acceptance and Execution of Agreements by the Department of Transportation Water Agency Division for the Mendocino County Community Water Supply Replacement Project and to Advertise for Bids and Award Contracts to Implement Said Project at an Initial Estimated Cost of $3,840,000 (Countywide) And Grant Matching Funds to be Allocated From PG&E Settlement Funds to Disaster Recovery Budget Unit 2910
(Sponsor: Water Agency)
End
Recommended Action/Motion:
recommendation
Adopt Resolution authorizing the grant application, acceptance and execution of agreements by the Department of Transportation Water Agency Division for the Mendocino County Community Water Supply Replacement Project and to advertise for bids and award contracts to implement said Project at an initial estimated cost of $3,840,000 (Countywide) and grant matching funds to be allocated from PG&E Settlement Funds to Disaster Recovery Budget Unit 2910; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Resolution Number (No.) 21-051 (April 20, 2021) the Board of Supervisors declared the existence of a local emergency related to drought; and creates an ad hoc committee comprised of Supervisors McGourty and Haschak to work on drought related issues.
Summary of Request:
The Department of Transportation (DOT) desires authorization to implement the Mendocino County Community Water Supply Replacement Project (the “Project”) in response to the drought conditions facing the County. This Project is being implemented pursuant in response to a drought scenario as defined by Water Code section 13198(a) and may: (1) address immediate impacts on human health and safety; (2) address immediate impacts on fish and wildlife resources; or, (3) provide water to persons or communities that lose or are threatened with the loss or contamination of water supplies.
The Project will initially involve the delivery of replacement water supply and distribution from the inland portion of the County to the coastal areas of the County at an estimated cost of $3,840,000. However, the Project is intended to have the ability to respond to water supply replacement needs that may arise in other areas of the County. This resolution would also authorize DOT to enter into any agreements related to either storing and/or treating the water that may be necessary in order to fully accomplish the provision of replacement water.
Funding in the amount of $960,000 to be allocated from PG&E Settlement Funds to Disaster Recovery Budget Unit (BU) 2910. DOT is seeking authorization to use up to this amount of money for any required local match for grant funds, which funds would be spent in accordance to the requirements of the grant program.
This resolution would authorize the Chief Executive Officer (CEO) or designee to apply for, accept and execute agreements for grant funds to implement the Project. The California Department of Water Resources (DWR) has grant funding available, which is anticipated to be up to 100% reimbursable, and the CEO and DOT are requesting authorization to apply for, accept and execute documents for grant funds from DWR.
The CEO and DOT are additionally requesting authorization to apply for, accept and execute agreements for other grant funding that could be used to implement the Project. DOT believes it is prudent to seek out additional grant funding given the seriousness of the drought conditions facing the County and to ensure that the County has the ability to quickly respond to additional needs for water supply replacement. It is anticipated that other sources of grant funding would provide for 75% reimbursement.
Eligibility for grant funding will be confirmed prior to contracting.
Alternative Action/Motion:
Postpone advertising for bids and award of contracts and delay commencement of project.
How Does This Item Support the General Plan? N/A
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: DWR BU 2910 |
budgeted in current f/y: No |
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current f/y cost: To be allocated from PG&E Settlement Funds to Disaster Recovery Budget Unit 2910: Local share of $960,000; Estimated cost of $3,765,000, with anticipated 100% reimbursement through DWR grant programs and anticipated 75% reimbursement through other grants |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: N/A |
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budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Judy Morris, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved with Direction |
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Date: August 26, 2021 |
Executed Item Type: Resolution Number: 21-123 |
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